Payroll Processor

Tao Group Hospitality Benefits

Tao Group Hospitality offers competitive benefits for all full-time team members such as:

• Medical, Dental, and Vision Coverage
• 401(k) Retirement Program with Employer Match
• Life and Disability Insurance Plans
• Ancillary Insurance Plans
• Employee Assistance Program
• Fertility & Family Forming Support and Resources
• Pet Insurance
• Employee Discounts
• Time off and much more!

Job Description: Payroll Processor

The Payroll Processor is responsible for interacting directly with venue management to ensure that all payroll data is reported accurately. Their primary responsibility will be to work as liaison between Oracle payroll process and the contact at the venues. This position will work closely with HR and Accounting teams on departmental projects to continually improve service and efficiency. The Payroll Processor will also be responsible for research and resolution of all payroll discrepancies, including stop payment for all lost or missing payroll checks, the issuance of manual checks for all term related payments. Responsibility will also include research and follow up for stale dated checks and documentation for these checks up to and including reporting unclaimed wages to appropriate state agency.

ESSENTIAL FUNCTIONS OF THE POSITION

• Assist in the processing of all payroll entries within Oracle.
• Assist in the payroll uploads (imports) of bonus/commission information into payroll system adhering to the designated processing timeline to ensure timely payroll processing
• Input with supplemental payment details (i.e., bonuses, commissions, lump sum payments, etc.)
• Calculate and provide data so that Oracle can accurately calculate retroactive adjustments required for all non-exempt employees, paid hourly.
• Calculate and provide data to Oracle for retroactive adjustments required for all exempt employees being paid a fixed salary
• Calculate and provide data to Oracle for all employees for all overtime retroactive pay calculations
• Audit electronic Timecards to ensure all hours are submitted and processed within the correct pay period
• Ensure all hours have been approved by the department Manager or Supervisor and resolve all exceptions based on documented payroll processing guidelines
• Input payroll related adjustments and updates into Oracle, such as pro-rations, retroactive payments, stop payments, off cycle payments, etc. subject to payroll processing timelines
• Process manual checks for missing hours, PTO/Vacation Cash outs, terminations and settlements as well as one-time payments and forward to the Accounting team with the required documentation for processing.
• Work with HR/Payroll team on importing related data into payroll software and provide quality control to HR processed database changes to ensure data integrity
• Conduct both pre and post audits of the payroll input file and corrects any errors prior to file upload
• Coordinate with Payroll Leadership team on all pertinent payroll issues.
• Work closely with the venue Management team to resolve employee payroll issues timely and within state guidelines.
• Notify Oracle of requirement for stop payments, off cycle payments and voids and provide data to identify specific payment(s) impacted
• Track employees' usage of PTO, including payments to employees and balances available
• Assist in the distribution of employee payroll checks and statements.
• Distribution of employee Forms W-2
• Assist in extracting data from Payroll/timecard/PTO Tracking to generate reports needed by management
• Receive and stamp date receipt of all garnishment orders or inquiries.
• Submit all wage assignment orders or inquiries to Oracle Payroll Specialist by specified method within 24 hours of receipt per department guidelines
• Work with internal Tao Group Hospitality Payroll Accountant in notifying Oracle of all updates and changes to tax rates, jurisdictions and tax status in a timely manner
• Assists in the handling of employee payroll related inquiries either written, phone or in person with professionalism, courteousness and a sense of urgency
• Actively try to contact employees who have not cashed live checks to ensure that they do not become stale dated. Document all attempts to contact the employee. Update the Unclaimed wage report with updated information
• Assist with annual audit preparation; W-2 processing and all year end responsibilities and reporting
• Assist with projects relating to automation and streamlining of process and procedures for payroll; continues to look for solutions and raise-the-bar
• Assist and/ or completes additional tasks as assign

EDUCATION/WORKING KNOWLEDGE

• High School Diploma required or equivalent
• Proof of eligibility to work in the United States
• Minimum of two to three (2 – 3) years’ experience in electronic payroll processing with Multi State knowledge
• Experience with Oracle Payroll services and procedures preferred
• Fluency in Spanish a plus
• Fundamental Payroll Certification (FPC) equivalence or Certified Payroll Professional is a plus
• Maintain a professional, neat and well-groomed appearance adhering to Tao Group Hospitality standards
• Proficient in Windows Microsoft Office (Word and Excel)
• Experience in dealing with Workday payroll systems preferred
• Knowledge and experience with multi-tax jurisdictions
• Knowledge of all federal, state, and other regulatory agencies laws for payroll-related compliance
• Knowledge of arithmetic
• Knowledge of economics and accounting principles and practices and reporting financial data

SKILLS / PHYSICAL DEMANDS / WORK ENVIRONMENT / SCHEDULE

The work environment characteristics and/or physical demands described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions

• Must have strong problem-solving skills
• Excellent written and verbal communication skills required
• Ability to work under pressure and meet deadlines
• Must have good positive energy throughout the day
• Must be able to read the computer monitors and print legibly
• Must be able to sit and/or stand for extended periods of time
• Must be able to move quickly through work and set the pace in the office
• Must be able to push and lift up to 25 lbs.
• Small to Medium office environment
• Office, Casino, Nightclub, Bar, Lounge, and/or Restaurant working environment
• 5-25% Local Travel (United States)
• Work in an environment that is subject to varying levels of noise, crowds, and smoke, the severity of which depends upon the guest volume
• May work extended hours irregular shifts, evening and/or weekend shifts, and holiday work may be required
• Maintain a professional, neat, and well-groomed appearance adhering to Company standards
• Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner
• Ability to maintain a high level of confidentiality
• Ability to handle a fast-paced, busy, and somewhat stressful environment