Payroll Operations Specialist

Onsite

Location: Kettering, OH

Relocation assistance is not available—candidates must be local or willing to commute. 

Compensation: Competitive Salary + Bonus + Comprehensive Benefits 

Payroll Operations Specialist (Multi-Site Manufacturing) 

This is not a transactional payroll position. You'll serve as the primary steward of payroll accuracy across multiple operations, ensuring employees are paid correctly and on time while navigating the unique complexities of a manufacturing workforce. From shift differential calculations and multi-state compliance to payroll audits and employee support, you'll play a critical role in maintaining workforce confidence and operational continuity. 

This is a hands-on payroll administration role focused on payroll processing, compliance, employee support, and data accuracy (not HRIS implementation, system configuration, or payroll software deployment).

• Payroll Administration

  • Process weekly/bi-weekly payroll for hourly and salaried employees 

  • Ensure payroll is accurate, timely, and in compliance with applicable federal/state laws.

  • Review and reconcile timekeeping data, deductions, and pay adjustments.

  • Administer complex payroll transactions including bonuses, commissions, retroactive pay adjustments, shift differentials, wage garnishments, child support orders, tax levies, benefit deductions, and other non-routine payroll activities. 

• Compliance & Reporting

  • Ensure payroll complies with multi-state tax laws, wage/hour laws (FLSA), and relevant labor contracts.

  • Prepare and file payroll reports, including 401(k), garnishments, unemployment, and workers’ compensation.

  • Maintain and audit payroll records to ensure proper tax withholding and benefit deductions.

  • Support audits and partner with HR, Finance, and Benefits teams.

• System Management

  • Set up and maintain new hires, transfers, promotions, and terminations in payroll and timekeeping systems, ensuring accurate employee data, pay rates, schedules, tax elections, and direct deposit information are entered and updated timely. 

  • Collaborate with HR and IT to resolve system issues, implement changes, and improve processes.

• Employee Support

  • Provide clear, timely support for employee payroll inquiries.

What Makes You Successful

• A deep understanding of multi-state payroll processing and compliance requirements.

• Proven ability to manage confidential information with discretion and professionalism.

• A collaborative, solutions-oriented mindset with excellent communication skills.

• The ability to stay organized, meet deadlines, and adapt in a fast-paced environment.

Qualifications:

• Associate’s or Bachelor’s degree in Human Resources, Accounting, Business, or related field preferred.

• 3+ years of payroll experience in a multi-state, multi-FEIN environment.

• Strong working knowledge of ADP Workforce Now  (or similar HRIS/payroll systems).

• Familiarity with wage/hour laws, payroll tax filing, and benefit deductions.

• Proficiency in Microsoft Excel (pivot tables, v-lookups, etc.)

• High attention to detail and strong organizational skills.

Preferred Qualifications

• Experience supporting multiple manufacturing plants or business units

• Exposure to complex payroll environments involving rotating shifts, attendance incentives, and variable compensation programs

• Familiarity with payroll audits, tax filings, and year-end processing activities

• Experience partnering with Operations, Finance, and HR teams to resolve payroll discrepancies

• CPP certification or coursework in payroll administration, accounting, finance, or business administration

Apply Now!

If you're the person who catches what others miss, thrives on accuracy, and takes pride in delivering exceptional service, we want to hear from you!

#Corporate

Keywords: Multi-State Payroll • Payroll Administration • Manufacturing Payroll • Payroll Compliance • Time & Attendance • Workforce Payroll • Multi-Site Operations • Payroll Reconciliation • Hourly Workforce • Payroll Tax Compliance • Wage & Hour Compliance • Shift Differential Pay • Payroll Auditing • Payroll Reporting • Employee Data Management • Payroll Processing • Industrial Manufacturing