Payroll Officer 1

Introduction

• Visit our new State Employee Benefits Overview page
• Professional growth and development opportunities
• A healthy work/life balance to all employees!

• Full-Time, 40 hours per week
• Monday through Friday
• Location: 165 Capitol Avenue, Hartford, CT 06106

• Be responsible for processing payroll corrections through the State of Connecticut's COP 9 process.  
• Assign and validate corrective actions to payroll checks in the State of Connecticut's New Core-CT COP 9 integration page.
• Work with State of Connecticut agency payroll officers and managers to implement and communicate those corrective actions.
• Collaborate with agency staff and CORE-CT staff to implement the processing of year-end tax forms, including W-2, W-2 C and form 941.  
• Oversee and process prior and current year FICA refunds and FICA recoveries also ensuring proper recording of those actions, as well as assisting management with pay line entries.
• Assign work, oversee, train staff and look for improvements to current practices and procedures.

Selection Plan

• In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
• Please ensure that your application is complete before submitting it. To comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You cannot make revisions once your application is submitted into the JobAps system.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting period.  It is the candidate’s obligation and accountability to request an exception and provide a legally recognized justification to accommodate such an exception.  Requests should be made to DAS.SHRM@ct.gov.

• NEW: Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”
• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board daily to monitor their status, view all emailed notices, and complete tasks required in the recruitment process.
• This posting may require the completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders daily in the event an email provider places auto-notification emails in a user's spam.
• At any point during the recruitment process, applicants may be required to submit additional documentation that supports their qualification(s) for this position.  These documents may include:  a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
• Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.

• Due to the large number of applications received, the State of Connecticut cannot confirm receipt or status during recruitment. Updates will be available through your JobAps portal account. 
• If you have any questions on this recruitment, please contact Brigitta Rainey at osc.hr@ct.gov or 860-702-3323.
• Follow the State of Connecticut on LinkedIn.

PURPOSE OF JOB CLASS (NATURE OF WORK)

EXAMPLES OF DUTIES

• Schedules, assigns, oversees and reviews work of staff;
• Provides staff training and assistance;
• Conducts performance evaluations;
• Determines priorities and plans unit work;
• Establishes and maintains unit procedures;
• Develops or makes recommendations on development of policies and standards;
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
• Prepares reports and correspondence;
• Reviews accuracy of payroll including shift differential payments, annual increases, collective bargaining increases, retirement calculations, workers compensation benefits and revisions for attachments;
• Prepares or closely supervises more complex portions of a payroll such as retroactive payments or garnishments;
• Supervises reconciliation of payroll deductions and coding of payroll expenditures;
• Supervises maintenance of time records including issuing semi-annual leave balances;
• Supervises control and distribution of paychecks;
• Answers employees questions relating to payroll;
• May compile payroll expenditure data for budget preparation;
• May provide information and process paperwork regarding employee fringe benefits;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of
  • relevant agency policies and procedures;
  • and ability to apply relevant state and federal laws, statutes and regulations;
• Knowledge of
  • and ability to apply state payroll policies and procedures;
  • uses of office machinery used in accounting work;
  • governmental accounting as it applies to payroll;
• Considerable
  • interpersonal skills;
  • oral communication skills;
  • skill in performing arithmetical computations;
• Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

PREFERRED QUALIFICATIONS

• Experience with HRMS and Financials modules in CORE-CT
• Experience interpreting Internal Revenue Code and State of Connecticut Department of Revenue Services Regulations
• Experience meeting strict deadlines
• Experience with W-2 processes, including set-up, testing, and validation
• Experience responding to agency and employee inquiries related to current and prior year issued W-2s and issuing W-2C corrections
• Experience creating statewide agency communications

SPECIAL REQUIREMENTS

Conclusion

INCOMPLETE APPLICATION PACKAGES AND THOSE RECEIVED AFTER THE CLOSING DATE INDICATED ABOVE WILL NOT BE CONSIDERED.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.  If you are requesting special accommodations under the provisions of the Americans with Disabilities Act (ADA) please contact ocs.hr@ct.gov or 860.702.3340.

ACKNOWLEDGEMENT