Payroll Manager

BASIC FUNCTION OF POSITION

Under the general supervision of the Chief Financial Officer, will oversee and supervise the organizations payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations, works within several accounting and financial systems and diverse programs, and frequently demonstrates broad knowledge due to cross-boundary specialties.

SUPERVISION RECEIVED

Works under the general direction of the Chief Financial Officer. Expected to function independently by using personal initiative to plan, carry out and balance individual assignments.

SUPERVISION EXERCISED

Supervises the Payroll Administrators and Part Time Payroll Technician, including participating in hiring decisions, setting individual performance goals, conducting periodic performance evaluations, imposing disciplinary action, approving vacation and/or other leave requests, and arranging for employee training opportunities.

PRINCIPAL RESPONSIBILITIES

• Promotes and supports the mission and values of UFA.
• Supervises semi-monthly payroll processes and makes and recommends adjustments as necessary.
• Transmit semi-monthly payroll to employee bank accounts.
• Reconciles and prepares URS retirement reports and payments.
• Reconciles and prepares insurance billings including but not limited to medical, dental, and life.
• Prepares EFTPS and State Tax payments.
• Manages the interface between the payroll and accounting systems including the review of all needed general ledger accounts.
• Assures all overtime follows FLSA rules.
• Prepares quarterly payroll reports.
• Reconciles quarterly payroll reports with year-end reports and generates W2 database.
• Assists in the preparations of annual budgets.
• Assists other divisions with questions and reports as requested and approved by Supervisor.
• Prepares accounting journal entries as required.
• Prepares documents and reports for the annual outside audit.
• Works closely with the outside auditor to answer questions and researches and corrects problems.
• Maintains payroll files in a neat, uniform, approved, accurate and timely manner.
• Assures that there is documentation and an acceptable audit trail for all transactions.
• Functions as a resource for the Fire Chief and other organization leaders.
• Performs other duties of a similar nature or level

TYPICAL DECISIONS

Typically sets their own priorities within assigned programs or projects, while relying on demonstrated experience, oversees the daily workflow to ensure accurate and timely processing of payroll, and ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices, and UFA policy and procedures.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Applicable federal and state laws, including FLSA rules, regulations, and/or policies and procedures.
• Working knowledge of spreadsheet programs and practices.
• Working knowledge of accounting software programs.
• Working knowledge of fiscal/financial management.

Skill in:

• Basic business computer use & software (Microsoft Word, Excel, PowerPoint, etc.).
• Basic office equipment including copiers, printers, fax machines and scanners.
• Monitor or track information or data.
• Payroll software configuration and data mining.
• Communicate information and ideas clearly and concisely.

Ability to:

• Use judgment in interpreting and adapting guidelines such as agency policies, regulations, precedents, and work directions for application to specific cases or problems.
• The incumbent analyzes results and recommends changes and/or solutions.
• Establish and maintain effective working relationships with UFA staff, allied agencies, public officials and the general public.
• Deal effectively and professionally with UFA personnel, suppliers, sales representatives and couriers.
• Meet expected deadlines and attain measurable results as defined by the UFA's CFO.
• Analyze payroll data and identify errors and discrepancies.

MINIMUM EXPERIENCE AND QUALIFICATIONS

Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Accounting, Public Administration or another closely related field AND five (5) years' experience in a field closely related to these duties (work experience may be substituted for some or all of the required education on a year-for-year basis); at least one (1) year of which must have been in a supervisory capacity.

Successfully pass a pre-employment drug screening test and background investigation

DESIRABLE QUALIFICATIONS

Candidates with public sector or governmental payroll experience and Kronos/UKG. Knowledge of FLSA pay practices as it relates to firefighters and the 207(k) exemption.

WORKING ENVIRONMENT

Work is performed in a general office environment during routine office hours, Monday through Friday, however after hours and weekend work is occasionally necessary. This position can work extended office hours M-Th or Tues-Fri to fulfill the 40 hour per week requirement based on the needs of the Division and coordination and approval of the supervisor.

PHYSICAL AND MENTAL JOB REQUIREMENTS

To perform the job successfully, an individual must be able to perform each of the essential job functions satisfactorily. This position involves periods of prolonged sitting and use of computer equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the physical and mental capabilities to read information printed on paper and displayed on computer monitors; hear, speak, and communicate verbally using the English language; cognitive thinking and mathematical calculation capabilities; manual dexterity to manipulate standard office equipment, papers, files, and records. This position the ability to lift up to ten (10) pounds, and may require occasional driving to various meetings and work locations. Position is considered a Category A under the Mobile Phones Policy (Employee can also elect to be assigned a mobile phone based in policy) Classified as FLSA Non-exempt and eligible for overtime