Payroll Manager

SUMMARY: The Payroll Manager is responsible for accurately and efficiently managing all aspects of an organization's payroll process, ensuring employees are paid correctly and on time while complying with relevant laws and regulations. This includes calculating wages, deductions, and taxes, as well as maintaining payroll records and handling employee inquiries

ESSENTIAL DUTIES AND RESPONSIBILITIES: (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at this time)

Job Duties

Payroll Processing

• Collect and verify employee timekeeping data and payroll information.
• Process bi-weekly payroll for salaried and hourly employees.
• Ensure accurate calculation of wages, overtime, deductions, and benefits.
• Maintain payroll records in accordance with organizational policies and legal requirements.
• Lead and implement payroll onboarding for new acquisitions.

Compliance and Reporting

• Ensure payroll practices comply with federal, state, and local labor laws.
• Assist payroll company in preparations and filing payroll tax reports (e.g., IRS Form 941, W-2s).
• Assist with annual audits and provide payroll-related documentation as needed.
• Maintain confidentiality and security of payroll data.

Benefits and Deductions Administration

• Coordinate with HR to process employee benefits deductions, including health insurance, retirement plans, and voluntary deductions.
• Ensure new benefits are accurately implemented annually.

Grant Allocation Processing

• Allocate payroll expenses to appropriate grants, programs, or restricted funds based on employee roles and time allocations provided by the program.
• Collaborate with program managers and finance staff to ensure accurate coding and documentation of payroll costs.
• Maintain detailed records of payroll allocations for grant compliance and reporting.
• Assist in preparing payroll-related data for grant proposals, budgets, and financial reports.

System Maintenance and Data Entry

• Maintain and update payroll systems and employee records.
• Enter transfers, terminations, and changes in pay or benefits.
• Generate payroll reports for internal use and external stakeholders.

Communication and Support

• Serve as a liaison between payroll, HR, and finance departments.
• Provide training or guidance to staff on payroll procedures and timesheet submissions.
• Respond to employee questions regarding pay, deductions, and tax forms.

Continuous Improvement

• Identify and recommend improvements to payroll processes and systems.
• Stay updated on changes in payroll laws and best practices in the non-profit sector.

OTHER RESPONSIBILITIES:

• Comply with all applicable training requirements.
• Comply with all company safety, personnel and operational policies and procedures.
• Comply with work schedule to ensure effective operations of Agency programs. 
• Contributes positively as a member of a productive and cooperative team.
• Performs other duties as necessary to fulfill the Society of St. Vincent de Paul South Pinellas, Inc. Mission.

Employee Benefits: 

• Health Insurance
• Life insurance
• Dental Insurance
• Vision insurance
• Short- and Long-Term Disability
• 120 hours of PTO accrued biweekly starting at day 1 of employment 
• 13 Paid Holidays to include Employee’s birthday and Date of Hire 
• 403(b) with employer match up to 3%