Payroll Manager

Reports To: Director of Finance

FLSA Status: Exempt

General Definition of Work

The Payroll Manager, under limited supervision, performs highly complex work with considerable decision-making discretion, overseeing and directing payroll procedures, ensuring compliance with laws and tax obligations, supervising the payroll team, and maintaining accurate payroll records. This position is responsible for preparing and processing payroll, maintaining payroll records and files, and assisting with filing applicable reports.  Employees perform advanced and supervisory work to carry out Board of Education policies and procedures related to finance under the direction of the Director of Finance.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Salary/Status

Manager Salary Schedule/Full-Time/240 days

Start Date

Determined by Human Resources

Place of Work

The normal place of work is on the premises used by Rock Hill Schools. Rock Hill Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions  

• Adhere to all state, federal, and local laws, policies, and procedures.
• Lead, manage, supervise, and evaluate assigned programs/staff in the district.
• Oversee payroll processes including new employee set-up, employee changes, terminations, timesheet entries/monitoring, automated absence reporting, balancing, direct deposit and finalizing payroll.
• Implement, maintain, and review payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Identify and recommend updates to payroll accounting software, systems, and procedures.
• Responsible for the daily maintenance of the school payroll accounting system including coordinating updates of system calculations.
• Oversee, monitor, and maintain position assignments, payroll codes, employee demographics, and salaries in the payroll system.
• Oversee, prepare, and provide financial and payroll reports to administration, school level personnel and external audit firm as needed/requested.
• Oversee, monitor, and manage voluntary and involuntary employee deductions.
• Oversee, monitor, and manage the PEBA Retirement System Reporting.
• Process garnishments in compliance with state and federal laws.
• Oversee and complete local, state, or federal surveys and reports accurately and promptly (e.g., Census, SC Educator, PEBA).
• Review all required quarterly and annual Federal and State payroll reports and resolve all IRS and SC Department of Revenue inquires.
• Ensure compliance with the Financial Accounting Handbook and account structures mandated for school district use by the State Department of Education.
• Participate/facilitate in professional development workshops and leadership training.
• Create an inclusive environment with positive communication/public relations.
• Perform related work as assigned or required.

Knowledge, Skills, Abilities

• Comprehensive in-depth knowledge and understanding of the principles, practices, and procedures of public school system financial policies.
• Comprehensive knowledge of federal, state, and local regulatory requirements applicable to school system finances.
• Knowledge of generally accepted accounting principles and principles of public administration, particularly as they relate to units of local government.
• Knowledge of State statutes, policies, and regulations regarding financial transactions and of federal laws and rules impacting financial operations.
• Skilled in technology with demonstrated ability to use spreadsheet software and word processing software.
• Ability to use computer-based financial software packages to include experience with database search and retrieval both through query functions and typical web-based reporting to answer questions or to detect errors.
• Ability to compile, analyze, and interpret data to make data-driven decisions and recommendations.
• Ability to maintain professional and emotional control under stress.
• Ability to reflect appropriate responses to situations, while maintaining a professional and personal demeanor.
• Ability to learn and use specialized tools, equipment or software related to business needs.
• Ability to evaluate staff.
• Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations.
• Ability to communicate effectively.
• Ability to reason, make judgments, and maintain effective working relationships.
• Ability to employ positive communication skills in all settings/mediums.
• Ability to solve problems by utilizing sound judgment.
• Ability to maintain confidentiality regarding school system business.
• Ability to take initiative, work independently, and exercise sound judgement.
• Ability to develop related charts, graphs, reports, and records pertaining to school planning and strategy.
• Ability to conceptualize, initiate, monitor, and evaluate new and/or current programs.
• Demonstrated ability to perform detailed work, planning, risk assessments, and associated risk mitigation actions.
• Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment.

Education and Experience

• Bachelor’s degree in business administration, accounting, or related area required
• Certified School Business Officer Credential or ability to obtain preferred
• Equivalent combination of experience and education

Special Requirements

• Must have and maintain a valid Driver’s License or ability to provide own transportation.
• Travel to school district buildings and professional meetings.
• Prior to beginning employment, negative tb test results must be provided.

Physical Requirements/Work Conditions

• Work requires the occasional exertion of up to ten pounds of force.
• Work regularly requires exchange of accurate and detailed information through oral and written communication.
• Constantly operates a computer and other office business equipment.
• Ability to remain in stationary position for required meetings/work.
• Ability to move to other work locations.
• Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
• Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications.
• Work requires preparing and analyzing written or computer data, operating standard office equipment, and the use of advanced technology.
• Work is generally in a moderately noisy location (e.g., business office, light traffic).
• Requires the ability to deal with people beyond giving and receiving instructions.
• Must be adaptable to performing under mild to high levels of stress.

Application Requirements
Applicants must submit official transcripts, three professional references with at least one supervisory reference and a copy of the appropriate credentials as part of the application process.

Pre-Onboarding and Employment Requirements
As a condition of employment and prior to onboarding, the district will conduct a criminal history background check. The recommended candidate will be required to provide personal information necessary to complete the background check such as date of birth, gender, and race to remain in compliance with applicable laws and regulations.  As part of the pre-employment process, candidates will be required to submit TB test results and complete designated employment tasks.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job. Job description is sourced from employee interviews, internal documents, representative job descriptions in similar districts, and other state/federal agencies.

Rock Hill Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.