Payroll Manager

The Payroll Manager leads the full-cycle payroll function for a multi-location workforce, including both manufacturing and corporate employees across several states. This role is accountable for delivering accurate, timely payroll while ensuring adherence to all applicable regulations. Acting as the in-house expert, the Payroll Manager oversees payroll systems, compliance, and process integrity.

Working in close partnership with Human Resources, Finance, Benefits, and external providers, this position helps create a smooth and reliable payroll experience for employees while maintaining strong compliance standards.

Key Responsibilities

Payroll Administration

• Oversee bi-weekly and semi-monthly payroll for both exempt and non-exempt staff across multiple locations
• Ensure payroll is processed accurately, on schedule, and in compliance with all relevant laws and regulations
• Maintain and enhance payroll workflows, controls, and HRIS configurations (experience with Dayforce is a plus)
• Reconcile payroll data with general ledger accounts and supporting reports
• Act as the primary resource for resolving complex payroll discrepancies, adjustments, and audit inquiries

Tax & Compliance Oversight

• Ensure full compliance with federal, state, and local payroll tax requirements
• Manage registrations and setup for new state or local tax jurisdictions as the organization expands
• Lead year-end activities, including W-2, W-3, and 1099 reporting
• Serve as the point of contact for tax agencies, audits, and notices
• Stay current on regulatory updates and implement changes to minimize risk

Retirement Plan Coordination

• Support payroll-related 401(k) activities, including accurate deductions, employer contributions, and data transfers
• Collaborate with Benefits and third-party vendors to ensure alignment between payroll and retirement plan administration
• Provide payroll data and documentation for audits and reporting as needed

Process Optimization

• Identify and implement opportunities to streamline processes, improve automation, and strengthen data accuracy
• Partner with cross-functional teams (HR, Finance, IT, and operations) to support evolving business needs and drive efficiencies

Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related discipline preferred
• 3–5 years of payroll experience, including managing multi-state payroll
• Solid understanding of payroll regulations, tax requirements, and wage and hour laws
• Experience with payroll/HRIS platforms (Dayforce experience preferred)
• Advanced Excel skills and proficiency with payroll reporting tools
• Strong attention to detail, organizational ability, and problem-solving skills
• Ability to manage competing priorities in a dynamic environment
• Effective communicator with a strong service-oriented approach