Payroll Manager/ HR Generalist

Who We Are

Gourmet Mushrooms, Inc. is committed to growing the finest quality specialty mushrooms using sustainable practices. We are pioneer growers of fresh culinary mushrooms since 1977, when we were the first to commercially cultivate shiitake in the United States.

Our fresh mushroom division, Mycopia Mushrooms, has earned its reputation as the premier grower of top-quality, flavorful forest mushrooms that are "no longer wild, but far from tame." Our medicinal mushroom department (Nutraceuticals) is growing and shifting. As one of the leaders in the industry, we aim to continually improve our products, provide the highest-quality products, and engage with our customers to facilitate the highest-quality relationships for all businesses in the food and dietary supplement industry.

Position Summary

The Payroll/HR Generalist oversees the payroll department and is responsible for preparing and distributing employee payments, maintaining payroll records, calculating taxes, and reconciling payroll accounts. This position ensures that payroll procedures are followed and that all federal and state laws, regulations, and payroll tax obligations are met. The position must meet crucial deadlines and ensure payroll expenses and taxes are paid correctly and on time. It is responsible for managing payroll systems, timekeeping, and payroll software (Paycom), benefits administration, and all open workers' compensation cases in both California and Michigan.

This position also supports the HR Director and assists in managing all departmental regulatory communications and required compliance reporting.

Essential Duties and Responsibilities

Administrative:

• Prepare and process payroll for employees accurately and timely.
• Maintain payroll, WC, Benefits, and HR records, including employee attendance/ leaves, and ensure data integrity.
• Calculate and deduct appropriate amounts from payroll, including taxes, benefits, and other deductions.
• Ensure compliance with federal and state laws and regulations regarding payroll and tax obligations.
• Manage payroll systems, timekeeping, and payroll software (Paycom).
• Handle administrative duties related to benefits and workers' compensation cases.
• Maintain confidentiality of payroll and employee information.
• Perform file audits of employee records as needed (both hard and digital copies)
• Perform administrative duties, such as maintaining employee databases and sorting emails for the HR department. 
• Utilize company Paycom for daily use.
• Maintain a high level of confidentiality and professionalism.
• Learn and utilize the company HRIS system for daily use. 
• Manage daily mail pickup and distribution, ensuring timely and accurate incoming and outgoing mail handling.
• Run errands as needed to support office operations, including tasks such as bank deposits and supply runs.
• EE HR files management and make New Hire packets w/current docs.
• Coordinate New Hire Orientation and training sessions for new employees.
• All other duties as assigned by the Director of HR.

Customer Service:

• Address payroll-related inquiries from employees promptly and courteously.
• Provide assistance and guidance to employees regarding payroll matters.
• Collaborate with other departments to resolve payroll-related issues effectively.
• Communicate with other departments/managers to facilitate daily activities.
• Act as a liaison between employees and the HR Department while ensuring that questions/requests are answered in a timely manner.

Accounting:

• Balance payroll accounts, transfer funds, and reconcile discrepancies.
• Report and document within Acumatica.
• Prepare and distribute reports related to payroll expenses and taxes.
• Collaborate with the accounting team as needed to support financial processes.
• Prepare and manage daily deposits, ensuring accurate documentation of transactions.
• Setting up employees to clock in.
• Prioritize and manage workload to meet payroll deadlines.

Organizational:

• Time management must be reprioritized weekly to assist other departments with various tasks.
• Utilize and schedule time effectively by understanding other departments' weekly workload and needs and incorporating it into your own schedule to prevent lulls in day-to-day activities.
• Well-organized and able to multitask.
• Maintain organized records and documentation.
• Implement and improve payroll processes and procedures as needed.
• Stay informed about changes in payroll laws and regulations.

Experience/Credentials

• 3+ years of Payroll experience
• HR Certificate/ Accredited Credentials
• Exceptional written and spoken English. Fluent Spanish a plus (written and spoken)
• Administrative experience.
• Problem Solving.
• Focused on work ethic, customer service, attention to detail, and problem-solving.

• Thorough follow-through, process-focused, ask questions, and think it through.

Language and Reasoning Skills:

• English, Spanish a plus
• Critical Thinking

Work Environment/Physical Demands

Most of the work is computer-based; the primary job will be in an office environment along with our warehouse and processing facilities. This is a farm, but you are expected to dress for the role. This does mean you may need to wear collared shirts, slacks, etc., on occasion, business casual; instead, the dress is casual, with the requirement to wear closed-toed shoes, long pants, and no perfume, makeup, or jewelry.

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is regularly required to talk and listen. This position occasionally requires lifting office products and supplies up to 20 pounds.

This position is at-will employment with a 90-day probationary period.

The Company does not discriminate against disabled applicants who are otherwise qualified and able to perform the essential functions of a particular position.  If you are an individual with a disability and require reasonable accommodation to perform your position's essential functions, you agree to contact Human Resources.  If you request accommodation, you may be asked to provide medical documentation of your disability that lists specific restrictions.  We will then engage in an interactive process in which potential accommodation is proposed, discussed, and evaluated.  If the accommodation can be provided without creating undue hardship, we will be happy to cooperate in providing it.