Payroll Manager

Position Overview

Frontier Dental is seeking an experienced Payroll Manager to lead payroll operations across the United States and Canada. This role reports into Finance and works in close partnership with Human Resources to ensure accurate, compliant, and timely payroll processing.

The Payroll Manager will oversee payroll execution, tax compliance, ACA and Canadian benefits reporting, and internal controls. This role requires strong regulatory knowledge, attention to detail, and cross-border payroll expertise.

Key responsibilities and how you will make an impact:

Payroll Administration

• Manage end-to-end multi-state (U.S.) and multi-province (Canada) payroll processing.

• Ensure accurate processing of salaries, hourly wages, bonuses, commissions, and deductions.

• Oversee payroll changes including new hires, terminations, compensation adjustments, and garnishments.

• Reconcile payroll to the general ledger and support Finance during month-end and year-end close activities.

• Review and approve payroll journal entries, accruals, and payroll-related account reconciliations.

• Manage payroll systems and third-party vendors.

• Serve as the primary payroll subject matter expert for Finance, HR, Benefits, and external providers across the U.S. and Canada.

Compliance & Regulatory Oversight

• Ensure compliance with U.S. federal, state, and local laws (FLSA, IRS regulations, wage and hour laws).

• Ensure compliance with Canadian federal and provincial payroll regulations.

• Oversee payroll tax filings, including:

• U.S.: 941s, 940s, state filings, W-2s, 1099s

• Canada: CRA remittances, T4s, T4As, ROEs

• Maintain compliance with garnishments, levies, and statutory deductions.

• Monitor regulatory changes and implement required updates across both countries.

• Coordinate support for payroll audits and respond to regulatory inquiries

Benefits & ACA / Statutory Reporting

• Partner with HR to ensure accurate benefit deductions and reporting.

• Oversee U.S. Affordable Care Act (ACA) tracking and filings (1094-C, 1095-C).

• Support Canadian benefits and statutory programs including CPP, EI, and provincial health requirements.

• Ensure compliance with ERISA (U.S.) and applicable Canadian benefits regulations.

Controls & Process Improvement

• Maintain strong internal controls and audit-ready documentation.

• Develop and document payroll policies and procedures.

• Identify process improvements to increase efficiency and reduce risk.

• Safeguard payroll data confidentiality.

Qualifications:

• Bachelor’s degree in Accounting, Finance, HR, or related field

• 5+ years of payroll leadership experience.

• Experience managing both U.S. and Canadian payroll required.

• Strong knowledge of ACA and CRA reporting requirements.

• CPP (U.S.) or PCP/CPM (Canada) certification preferred.

• Experience in multi-location healthcare organizations preferred.

This role is critical to ensuring payroll accuracy, regulatory compliance, and employee trust across Frontier Dental’s North American operations.

Why Join Frontier Dental

• High-impact role with real ownership

• Collaborative HR team and supportive leadership

• Opportunity to help build and scale talent programs

• A fun, focused, and execution-driven environment

We are proud to have been certified and awarded the following:

• Great Place to Work for four consecutive years.

• The Best Workplaces in 2021.

• Finalist for Fastest Growing Company 2021 and Startup Business of the Year 2021 by CanadianSME.

• Excellence in Customer Service 2023.

Learn more about what it’s like to work at Frontier Dental Supply Inc. from our very own employees on our Glassdoor page.

We’re rooting for you! We thank all candidates for taking the time to apply. However, only those candidates selected to move forward in our recruitment process will be contacted.

Here at Frontier Dental, we are a diverse team that nurtures an inclusive environment. We attribute our growth significantly to our ability to learn from one another’s perspectives. Frontier Dental values the unique skills and experiences of each of our candidates; recognizing that each prospective team member contributes to our efforts in building a diverse and inclusive place to work. We are committed to being an equal opportunity employer and are happy to provide accommodations upon request at all stages of the recruitment process. Should you require any disability-related accommodation to support your participation in our recruitment process, please notify us and we will work with you to meet your accessibility needs. 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Frontier Dental uses an automated Applicant Screening Tool to assist in reviewing applications. This tool evaluates candidates based on job-related criteria, including skills, experience, and qualifications listed in your application materials.

You may request an alternative, non-automated assessment or an explanation of how the evaluation was conducted by contacting careers@frontierdental.com. All notices and candidate requests will be documented for compliance purposes