Payroll Coordinator

Job Description SummaryThe University of South Alabama’s Payroll Accounting department is seeking to hire a Coordinator, Payroll. Interested candidates should apply to be considered.Essential FunctionsOrganizes, directs and controls the preparation and recording of all payrolls for the University and USA Health System. Assists Payroll Manager in supervising payroll employees to include assigning duties, approving time off, preparing work schedules, approving timesheets, and reviewing work. Monitors and assists with reconciliation of payroll deductions, benefits, expense and clearing accounts to the accounting system. Runs various error reports in preparation of payroll on the Banner Payroll System. Utilize the Banner system to process payroll according to the payroll schedules. Remits direct deposit file to the bank for bi-weekly and monthly payroll. Reviews spreadsheet of gross earnings, deductions, and taxes for each payroll. Calculates federal and FICA taxes due and remits using the EFTPS system in a timely manner for all payrolls. Provides back up for other payroll employees to include auditing, entering, and checking timesheets and applying personnel policies relating to time and attendance. Utilizes Excel to prepare spreadsheets, journal entries, reconciliations, and other reports. Interacts with faculty, staff and administrators by telephone, letter, or in person to resolve payroll issues or answer questions. Makes recommendations and assists in development and implementation of office policies and procedures, and training of employees. Prepares and analyzes reports in Microsoft Excel. Covers other areas of responsibility during absences. Ensures confidentiality of employee information. Ability to work schedule as defined and additional hours as required, which does include holidays. Regular and prompt attendance. Related duties as required.Minimum QualificationsBachelor’s degree in accounting from an accredited institution as approved and accepted by the University of South Alabama and four years of responsible professional accounting experience OR a bachelor’s degree in business or a related field from an accredited institution as approved and accepted by the University of South Alabama and three years directly related professional payroll experience. Proficiency in Microsoft Excel is required. An equivalent combination of education and experience may be considered.Preferred QualificationsPayroll experience is highly preferred. Banner experience is highly preferred.