Payroll Coordinator

Pour obtenir une traduction en français de l’offre d’emploi suivante, veuillez envoyer un courriel à careers@ontariohealth.ca. Les demandes seront traitées dans un délai de trois jours ouvrables et la période de dépôt des demandes sera prolongée de trois jours.

To obtain a French translation of the following job posting, please email careers@ontariohealth.ca. Requests will be addressed within three business days, and the application window will be extended by three business days.

At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care. 

What Ontario Health offers:   

At Ontario Health, your growth and well-being aren’t just supported—they’re celebrated every step of the way. Here, you have the opportunity to make a meaningful impact while shaping a fulfilling and sustainable career. Based on your role, you may receive:

• Comprehensive health coverage from day one, with fully paid medical, dental, and vision benefits to support you and your family’s health
• Flexible health care or wellness spending accounts, plus an inclusive program to support your overall well-being
• A premium defined benefit pension plan, ensuring long-term financial security
• Competitive vacation entitlement that encourages time to rest and recharge
• Three personal days and two float days annually, providing added flexibility to support work-life balance, in addition to vacation days
• Ongoing learning and career development opportunities designed to help you grow, advance, and thrive in your profession
• A collaborative, values-driven workplace where integrity, care, humility, inspiration, and tenacity shape everything we do
• Opportunities to participate in Communities of Inclusion, fostering belonging, equity, and the sharing of diverse perspectives across our team

Want to make a difference in your career?  Consider this opportunity. 

Join Ontario Health in a high-impact payroll role that helps ensure employees are paid accurately, on time, and in compliance with legislation and policy.

The Payroll Coordinator reports to the Payroll Operations Lead/Manager and provides operational and administrative support to Payroll Specialists, Senior Payroll Specialists, employees, and People Leaders. This role is ideal for a detail-oriented payroll professional who brings strong customer service, sound judgment, and a commitment to service excellence in a fast-paced environment.

Here is what you will be doing:

• Maintain accurate payroll records, internal procedures, rulings, and audit-ready documentation to support compliance and knowledge sharing.

• Monitor and manage the payroll inbox, respond to inquiries, resolve issues, and escalate complex matters appropriately.

• Prepare and distribute key payroll documents including pay statements, ROEs, year-end tax forms, and T2200/T2200s.

• Support garnishments, union dues, other withholdings, audits, payroll communications, and meeting coordination.

• Process payroll and time tracking transactions with accuracy, timeliness, and compliance with legislation and internal policy.

• Support variable hour and premium payments such as overtime, on-call, shifts, and other time-related entries.

• Collect and validate information for employee lifecycle events including hires, terminations, leaves, disability, pension, benefits, and other payments.

• Run audit reports, follow up on missing information, assist with year-end activities, and liaise with HR, Accounting, Service Canada, and pension providers as needed.

• Contribute to system updates, testing, reporting, and continuous improvement, including ongoing learning in Workday payroll and time tracking.

• Apply strong judgment and attention to internal controls to identify risks, support fraud prevention, and escalate concerns appropriately.

Here is what you will need to be successful: 

Education and Experience

• Canadian Payroll Association (PCP) certification required and in good standing.

• 2-5 years of relevant experience in Payroll and Time Tracking.

• College diploma or bachelor’s degree program in related field i.e., Accounting, Finance or Business Administration is preferred.

• Experience with HRIS or ERP system such as Workday is preferred.

• Experience with Time Tracking is preferred.

• Experience with unionized populations is preferred.

• Experience with HOOPP and/or OBP is preferred.

• Experience with Visio or any other Visual Knowledge Sharing software is preferred.

Knowledge and Skills

• Clear understanding of Year- End processes from the legislation requirements.

• Up-to-date knowledge of payroll and employment legislation to ensure regulatory compliance.

• Strong attention to detail, issue resolution and analytical skills.

• Excellent customer service skills and attention to detail, with ability to prioritize responsibilities accordingly to meet deadlines.

• Confidence to inquire and escalate to Manager/ Operations Lead in instances of uncertainty.

• Effective communication and interpersonal skills to work easily with others, and as part of a team.

• Motivated to work in a fast-paced environment, to move things forward, to meet timelines and to handle multiple demands simultaneously.

• Desire for continual improvement in processes, seeks opportunities to learn and make changes.

• Intermediate skills in Microsoft Word, Excel, and Outlook.

• High standards of ethics and confidentiality when handling sensitive information.

• Demonstrated commitment to client service.

Location: Ontario Health (OH) welcomes applications from candidates across Ontario. Please note that this role follows an in-office work model, requiring employees to work from a designated, approved Ontario Health location.

Employment Type:

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External Application Deadline Date:

All applicants must be a resident of Ontario to be considered for roles at Ontario Health.

Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; members of Black and racialized groups; 2SLGBTQIA+ communities; trans and nonbinary individuals; and people living with disabilities.

Ontario Health is an accessible employer, and we offer accommodation in all aspects of employment, including the recruitment process. If you require a disability related accommodation in order to participate in the recruitment process, please email careers@ontariohealth.ca and a member of the team will connect with you within 48 hours.