Payroll Coordinator

Role Summary

The Payroll Coordinator supports the accurate and timely processing of weekly payroll while maintaining employee records and ensuring compliance with union agreements and payroll regulations. This role works closely with internal stakeholders to ensure payroll operations run efficiently, securely, and in alignment with Modern Niagara standards.

Why This Role Matters to Modern Niagara

Payroll Coordinators play a critical role in ensuring employees are paid accurately and on time, which directly impacts employee trust, operational efficiency, and compliance. Their attention to detail and process improvements help strengthen internal systems and support the organization’s continued growth.

Key Impact / Purpose

• Ensure accurate and timely weekly payroll processing and reporting.
• Maintain compliance with union agreements, payroll regulations, and internal standards.
• Improve payroll processes through efficiency initiatives and system enhancements.
• Support internal teams with reliable payroll data, reporting, and communication.

Duties and Responsibilities:

• Assist with processing weekly payrolls and communicate with internal stakeholders.
• Maintain confidential employee records and files.
• Support preparation of union remittances and reporting.
• Assist with union agreement updates and maintenance within the accounting system.
• Prepare Records of Employment (ROEs) for weekly union terminations.
• Stay current with payroll regulations, standards, and best practices.
• Contribute to efficiency initiatives (e.g., new software, paperless processes).
• Assist with labour reporting for Construction, Service, and Safety departments.

Must Haves:

• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and data accuracy.
• Excellent organizational and multitasking skills.
• Ability to meet deadlines in a fast-paced environment.
• Strong communication skills with a professional and diplomatic approach.
• Integrity and accountability in handling sensitive information.
• Interest in developing a career in payroll.

Nice to Haves:

• Previous construction or union environment experience.
• Knowledge of payroll-related accounting concepts.
• Experience with payroll or accounting systems.
• Continuous improvement mindset with openness to process changes.

This is a New position. Expected annual compensation; $48,000 - $52,000

Modern Niagara offers a competitive total compensation package including:

• Defined Contribution Pension Plan with a generous employer contribution 
• Flexible Health and Dental benefits with tiered options 
• Annual health spending account 
• 24/7 Employee and Family Assistance Program 
• Competitive vacation package with growth over tenure 
• Employer Paid Parental Leave Top Up 
• Annual Community Day for volunteering 
• Corporate discounts across Canada (fitness, travel, insurance, etc.)

Here at Modern Niagara, we recognize our people as the best in the industry and are committed to rewarding their contributions while supporting their overall wellbeing.

About Modern Niagara

Who We Are

Modern Niagara supports building owners, managers, and general contractors with mechanical and electrical solutions across major Canadian markets. We are committed to building Canada’s infrastructure and positively impacting the communities where we live and work.

Our Culture & Values

We value passion, initiative, professionalism, teamwork, and safety. Our industry-leading safety culture is embedded in everything we do.

Diversity, Equity & Inclusion at Modern Niagara

We are committed to fostering a diverse, equitable, and inclusive workplace where everyone can thrive. We encourage applications from individuals of all backgrounds and provide accommodations throughout the hiring process as needed.