Payroll Coordinator and Accounting Assistant

Mon-Fri 8-5

POSITION SUMMARY

 The primary function is to perform paraprofessional accounting work for the input, review, and reconciliation of financial records. Position includes a wide variety of accounting and bookkeeping tasks as well as some clerical/secretarial work for general operations of the organization.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. 

Essential Functions Statement(s) 

• Prepare payroll documentation for 26 bi-weekly pay cycles, including input of new employee data, ensure accurate deductions associated with employee benefit choices, including additional pay request.
• Maintain coding within ADP to meet federal, state, and MPA needs for finance and management reports. 
• Review and confirm accurate completion of timecards. Notify HR director of inconsistencies.
• In coordination with HR, ensure annual benefit enrollment selection is updated and accurate.
• Timely submission of retirement upload associated with each payroll. 
• Prepare necessary accounts payable entries to record 403b, Roth, taxes, garnishment and any other payroll deducted transaction in the accounting software.
• Reconcile payroll employer memos and employee contributions in sage to monthly ADP documents and vendor invoices. 
• Complete review of annual tax reporting documents including ACA reporting. 
• Compile information needed for annual Worker’s Compensation audit process. Assist HR and meet with auditors.
• Cross train for absences and update payroll procedures manual.
• Maintain employee listing for budget use with current salary information.
• Update Sage Intacct with employee changes.
• Prepare monthly BCBS payables entry.
• Accounting functions include maintaining contracts and initiating payment requests for office equipment maintenance contracts.
• Participate in obtaining vendor quotes, doing cost comparisons as requested, and executing product purchases as directed including creating Purchase orders as needed. 
• Prepare journals to record benefit allowance accounts annually and as necessary for employment changes.
• Maintain capital asset inventory listing and minor equipment log.
• Coordinate with departments to reconcile telephone and computer lan expense charges and post payment.
• Confidentiality, reliability and punctuality necessary for success.
• Assist with budget process and quarterly variance reviews.
• Other duties as assigned or requested by administration team.

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. POSITION QUALIFICATIONS

 Competency Statement(s)

Accurate - Ability to perform work accurately and thoroughly.

  Adaptability - Ability to adapt to change in the workplace.

  Analytical Skills - Ability to use thinking and reasoning to solve a problem.

  Communication, Oral - Ability to communicate effectively with others using the spoken word.

  Confidentiality - Must maintain strictest confidentiality and comply with all HIPAA regulations and policies.

  Customer Oriented - Ability to take care of the customers’ needs while following company procedures.

  Detail Oriented - Ability to pay attention to the minute details of a project or task.

  Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.

  Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.

  Organized - Possessing the trait of being organized or following a systematic method of performing a task.

  Patience - Ability to act calmly under stress and strain, and of not being hasty or impetuous.

  Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.

  Relationship Building - Ability to effectively build relationships with customers and co-workers.

  Reliability - The trait of being dependable and trustworthy.

  Responsible - Ability to be held accountable or answerable for one’s conduct.

  Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Education:  Associates Degree

Experience: Two years related experience

SKILLS & ABILITIES

 Experience with Microsoft products including Word and Excel.

 Experience in payroll software (ADP) or similar software package.

 Knowledge of basic accounting principles and standards.

 Prefer Associates degree in Business Administration with an emphasis in accounting.