Payroll Coordinator

QUALIFICATIONS:

• High School diploma including courses in bookkeeping, accounting, business English and mathematics.
• Experience in accounting or bookkeeping or demonstrated competence in the tasks assigned.                     
• Demonstrated competence in the use of business machines.                                   

PERFORMANCE RESPONSIBILITIES:
To assist the administration of payroll for the District and maintain the records necessary for the performance of these functions.  The bookkeeper will:

• Prepare payrolls on a bi-monthly basis:
  • Set up new pay codes & ensure proper tax deductions are taken
  • Enter substitute pays
    • Ensure proper deductions get taken � i.e. retired teachers who sub don't pay TRS, but all other teacher subs do.
    • Ensure long-term subs are receiving higher rate on 21st day
  • Calculate & dock regular pay when employees sub (must know correct daily/hourly rate & acct #)
  • Dock employees when out of sick time
  • Dock employees when they miss lunch/bus duty (since they receive a stipend)
  • Process payments for extra duties, meetings, translators, tutoring, etc. (anything above 40 hrs/week is time & a half.  However tech dept. only works 37.5 hrs/week so their first 2.5 hrs of overtime is paid at their regular hourly rate)
  • Process payments for lunch and bus duties
• Calculate & enter pay amounts when employees are on leaves of absences (docked days)
• Ensure employees receive the proper # of checks per year (aides receive 20, teachers receive 24, ESP staff can vary � some have chosen to receive more)
• Complete employment verification requests
• Set up/change bank info for direct deposits
• Enter & maintain accurate payroll deductions
  • Health, dental, life, LTD, credit union, 403(b),etc.
    • Make sure deductions are either sheltered or not, depending on what EE chose
  • These must be updated several times a year
• Maintain proper ATA deductions
  • ATA dues are not paid on all payrolls
  • Coordinate with Union to determine what amount each teacher pays (can vary)
• Enter W4 information
  • New employees + employees who make changes mid-year
• Enroll/terminate members with IMRF
• Prepare payroll report for Board once/month

 To assist the administration of the 403b Program for the District and maintain the records necessary for the performance of these functions.  The bookkeeper will: 

• Maintain guidelines for new enrollees and changes
• Prepare a file each payroll period including:
  • All employees wages during the pay period
  • 403b deductions for those enrolled
• Upload file to Howard Simon website, and set up payment with TD Ameritrade

 TERMS OF EMPLOYMENT:

• Twelve-month year with salary to be established by the Board of Education.
• Salary range $60,000-$70,000

EVALUATION:
The Assistant Superintendent for Business will serve as the evaluator incorporating performance goals.