Payroll Clerk

Summary of Functions

Processes daily accounting activities, which include general ledger activity, account reconciliations, fixed assets, and cash management, for KTEA and all its entities

Essential Duties and Responsibilities

• Ensures compliance with the Kalispel Tribe of Indians – State of Washington Gaming Compact, internal Controls, NIGC Regulations and Northern Quest Policies and Procedures.
• Help maintain financial reporting system. Ensures accuracy when creating different reports, such as, Balance Sheet, Income Statement, Statement of Cash Flows, as well as specialized reports.
• Performs month-end activities: Prepares month-end income and expense accrual entries; reconciles general ledger balance sheet accounts.
• Tracks and records fixed assets: This involves entering all assets in the fixed asset system; reconciling the amounts between the fixed asset system and the general ledger system; tagging and tracking all fixed assets, coordinating responsibilities of the asset custodians; organizing and conducting annual fixed asset inventory; tracking budget versus actual expenditures for assets; preparing monthly depreciation schedules; recording and reconciling depreciation in the general ledger system.
• Performs daily Slot Audit in accordance with gaming regulations.
• Performs monthly Prepaid reconciliation and journal entries.
• Available and willing to work any changes in hours deemed necessary for Business Levels.
• Responsible for maintaining a consistent attendance record.
• This job description does not list all of the duties of this position. You may be instructed by management to perform other duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Experience

• Five years’ related experience directly related to the responsibilities noted above and/or training; or equivalent combination of education and experience.
• Experience in using enterprise-wide accounting systems (MAS 500 preferred).

Skills & Abilities

• Proficient in the use of Microsoft programs and other computer software.
• Ability to work with mathematical concepts such as fractions, percentages, and ratios to practical solutions.
• Ability to maintain effective working relationships with all company Team Members.
• Skill in solving practical problems and dealing with situations where only limited standardization exists.
• Excellent organizational, communication, and interpersonal skills.
• Knowledge of principles and practices of general business administration including personnel practices and employment laws, and general accounting practices.
• Skill in identifying and resolving administrative problems under pressure conditions.
• Ability to maintain confidentiality.

Education

Bachelor’s degree (with an emphasis in Accounting preferred) from four-year college or university.

Other Requirements

• Obtain and maintain [License or Work Permit Level].
• Flexible availability, including nights, weekends, and holidays as required.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk, use hands to finger, handle, or feel. Reach with hands and arms. Talk, hear, taste or smell. The employee is frequently required to climb or balance. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 40 pounds and occasionally lift and/or move up to 50 to 70 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be exposed to tobacco smoke, flashing lights, and loud noises as found in a casino setting. The employee is occasionally exposed to moving mechanical parts, repetitive motions, extreme cold or extreme heat. The noise level in the work environment is usually moderate.

Hiring Preference

The Kalispel Tribe of Indians is an Equal opportunity employer. Consistent with federal law, the Kalispel Tribe of Indians applies Indian preference in employment. It is the policy of the Kalispel Tribe of Indians to give preference in hiring, promotions, and transfers into vacant positions to qualified applicants in the following order: 1) Kalispel Tribal Members; 2) Spouses of an enrolled Kalispel Tribal Member; 3) enrolled members of other Indian Tribes; 4) all other applicants.

General Sign-off & Disclaimers

The employee is expected to adhere to all company policies.

At-Will Employment: Employment with the Kalispel Tribe of Indians is at-will and can be terminated with or without cause, and with or without notice, at any time, either at the option of the employee or the Kalispel Tribe of Indians.

Drug Testing: The Kalispel Tribe of Indians is a drug free workplace. All applicants are subject to drug testing at the time of hire and at unannounced times during employment.

Background Investigation: All candidates and employees may be subject to a background investigation.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.