Payroll Clerk

We are seeking a detail-oriented and organized Payroll Clerk to join our team on a full-time contract basis. The Payroll Clerk will support the accurate and timely processing of employee payroll, maintain payroll records, and assist with payroll-related inquiries and administrative activities. The ideal candidate will have strong numerical skills, excellent attention to detail, and the ability to handle confidential payroll information with professionalism.

Key Responsibilities

• Process and verify employee payroll information, including hours worked, overtime, bonuses, deductions, and other adjustments.
• Review timesheets, attendance records, and payroll documentation for accuracy and completeness.
• Enter and maintain employee payroll data in payroll and HR systems.
• Assist with the preparation and processing of regular payroll cycles in accordance with established deadlines.
• Calculate and verify wages, deductions, taxes, benefits, and other payroll-related adjustments.
• Research and resolve payroll discrepancies and employee inquiries in a timely manner.
• Maintain accurate and confidential payroll records and documentation.
• Assist with payroll reconciliations and verify payroll reports against financial and employee records.
• Support the processing of new hires, employee changes, terminations, and other payroll updates.
• Coordinate with Human Resources, Finance, and other departments to resolve payroll and employee record issues.
• Assist with year-end payroll activities, including preparation of required reports and employee tax documents.
• Ensure payroll activities are completed in accordance with company policies and applicable federal, state, and local requirements.
• Maintain organized payroll files and supporting documentation for audits and internal reviews.
• Assist with payroll system updates, testing, and process improvements.
• Protect sensitive employee information and maintain strict confidentiality at all times.
• Prepare routine payroll reports and provide administrative support to the payroll or accounting team.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field is preferred.
• 1–3 years of experience in payroll, accounting, bookkeeping, finance administration, or a related field.
• Basic understanding of payroll processing, wage calculations, deductions, and payroll taxes.
• Strong numerical and analytical skills with excellent attention to detail.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Experience with payroll software, HRIS platforms, or accounting systems is preferred.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality when handling sensitive employee and financial information.
• Excellent written and verbal communication skills.
• Ability to identify discrepancies, research issues, and resolve problems accurately.
• Ability to manage recurring deadlines and multiple priorities in a fast-paced environment.
• Payroll certification or related accounting coursework is a plus.

Compensation & Contract Benefits

Annual Contract Rate: $45,000 – $60,000 per year, commensurate with experience, qualifications, and responsibilities.

Schedule: Full-time contract, approximately 40 hours per week, Monday through Friday.

Contract Duration: Initial contract assignment with potential for extension or renewal based on business needs and performance.

Work Arrangement: Remote or hybrid work options may be available depending on organizational requirements.

Professional Development: Opportunities for payroll training, accounting education, professional development, and certification support.

Career Growth: Opportunities to develop expertise in payroll administration, accounting operations, HR systems, and financial reporting.

Collaborative Environment: Work closely with Human Resources, Finance, Accounting, and other departments to support accurate and efficient payroll operations.

Qualified candidates will be contacted for an interview.

Equal Opportunity Employer: We celebrate diversity and are committed to creating an inclusive environment. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetics, disability, age, or veteran status.