Payroll Clerk - Education Centre

Job Title:  Payroll Clerk (Temporary)

Job Type: Full-time, 12 Months per year, 35 hours/week.

Location: Education Center, Peterborough

Salary: $29.85 - $33.16 (Pay Band 7-MV3)

Start Date:  TBD

Posting Closing Date: July 07, 2026; 4:00PM EST/EDT

*This position is part of a unionized environment

Who We Are

The Kawartha Pine Ridge District School Board (KPR) offers a world-class education for approximately 35,000 students in 87 schools. Spanning over 7,000 square kilometers, across diverse rural and urban communities in southeastern Ontario. KPR serves the Municipality of Clarington, Northumberland and Peterborough Counties, and City of Quinte West/Murray Ward.

The Board is situated on the traditional territory of the Michi Saagiig Anishinaabeg people, serving three vibrant Indigenous communities which include Alderville First Nation, Curve Lake First Nation and Hiawatha First Nation.

Today, the Kawartha Pine Ridge school district is home to many First Nations, Métis and Inuit peoples and we acknowledge the contributions and accomplishments of all Indigenous people across Turtle Island, current and throughout history.

All positions in the Kawartha Pine Ridge District School Board support the schools’ priority of student achievement and the Board’s mission to educate our students to excel in learning, to succeed in life and to enrich our communities.

Employees demonstrate empathy and respect in all interactions, are committed to service excellence, and embrace change through innovation.

The purpose of the Payroll Clerk position is to provide clerical services to the Payroll Team in generating and maintaining payroll and pension plan records for all employees.

We offer eligible employees a comprehensive employee pension (OMERS) and benefit package upon start date, a commitment to ongoing learning, and an exceptional work environment.

Qualifications Required

Education & Experience:

• Two (2) year diploma in Business Administration, Human Resources, or equivalent.
  
• Payroll Compliance Professional (PCP) designation from the National Payroll Institute.
• One (1) to three (3) years recent experience in a computerized payroll environment.
  

Specialized Skills:

• Excellent mathematical skills and advanced level computer skills in word processing; spreadsheets and databases.
• Demonstrated ability to maintain confidential and highly sensitive payroll and employee records.
• Excellent interpersonal, communication and organizational skills to effectively communicate with employees at all levels.
• Ability to input data accurately within the strict timelines which exist in high output payroll environment.
• Proven ability to effectively function as a team member.
• Knowledge of the Boards’ K212 HR/Payroll system preferred.
• A commitment to service excellence.
  

REPORTS TO: Team Leader, Payroll Services

MAIN RESPONSIBILITIES:

• Generates semi-monthly, bi-weekly and monthly payrolls (including processing and troubleshooting of time sheets), remitting and transmitting employee funds to appropriate financial institutions, garnishee and/or family responsibility office.
• Inputs payroll data into the computer, checking and verifying input for accuracy, validating salary entitlements/payroll reports including making necessary adjustments or informing other Human Resources personnel about required corrections.
  
• Responds to payroll questions and inquiries from staff and external organizations; prepares employment confirmation documentation such as salary letters, Records of Employment; generates end-of-cycle details and reports (T4’s, vacation pay, annual pension reports.
  
• Maintains pension plan information by processing enrollments, change in status, retirements, terminations and leaves, investigating and reconciling discrepancies and responding to employee and pension plan inquiries; prepares pension plan calculations for buy-backs; enters employee information into IPPS database, TPP and OMERS.
  
• Ensures compliance with collective agreements, e.g. Self-funded leaves, Supplemental Employment Benefits plans, top-up payments for maternity/parental leaves, vacation pay entitlement.
  
• Updates general ledger accounts ensuring appropriate accounts are credited for budget reconciliation.
  
• Maintains confidential payroll and employee related records.
  
• Processes incoming mail by gathering, sorting and separating data for processing.
  
• Utilizes ATE for employee absence verification where overpayment may occur;
  
• Performs other duties as may be assigned by the Team Leader, Payroll Services.
  

SUPERVISION:

This position does not supervise.

WORKING CONDITIONS:

• Office environment; pressure to meet deadlines.
• Frequent attention to details, concentration, visual exertion, keyboarding and pressure to meet deadlines.
• Some dealing with difficult people, bending and distractions.
  

EXPECTED COMPETENCIES:

• Works on projects as part of a team, exchanging ideas and contributing skills that complement those of the other team members. Fulfills commitments to team members.
• Works independently to solve problems. Looks for opportunities to take on more responsibility.
• Meets standards of productivity as defined for the level and the position.
• Demonstrates concern for the accuracy and quality of work and takes steps to correct mistakes and improve the overall product.
• Possesses the technical skills and knowledge needed to perform tasks efficiently.
• Able to take on a variety of different tasks and roles within the organization.
• Can be relied upon to handle a fair workload, meet deadlines and commitments, and accept responsibility for actions. Demonstrates an ability to work independently.
• Accepts changes and responds to setbacks with minimal disruption.
• Demonstrates a sense of responsibility and commitment to the public perception of the organization. Follows through on commitments and admits to mistakes.
• Maintains organized records and makes efficient use of resources. Always submits accurate reports, on time.
• Manages time and prioritizes tasks to ensure that deadlines are met.
  
• Works with an aim to assist the system in achieving the Areas of Emphasis, including making decisions and taking actions that will positively affect student achievement and demonstrating our Character attributes.
  

How to Apply:

Interested applicants are invited to submit a cover letter and resume through our online portal, Apply to Education (ATE), by the closing date to be considered for this opportunity. If you have any questions regarding this position, please reach out to HR_CUPEstaffing@kprdsb.ca  to discuss further. We thank you for your application and your interest in working at Kawartha Pine Ridge District School Board, at this time, we will only be contacting candidates who are selected to move forward in the recruitment process.

Our Commitment:

Kawartha Pine Ridge District School Board is committed to a qualified workforce that is representative of the diversity of the people of Ontario and across the communities we serve. We welcome applications from candidates with diverse background and lived experiences as a member of a marginalized group, including but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• Persons with visible and/or invisible (physical and/or mental) disabilities;
• Persons who identify as women; and
• Persons of marginalized sexual orientations, gender identities, and gender expressions.

Kawartha Pine Ridge District School Board is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process please make them known when contacted and we will work with you to meet your needs.

Kawartha Pine Ridge District School Board is an Equal Opportunity Employer. For more information about what this means in our organization, please refer to our website at www.kprschools.ca  (see "Careers" section).