Payroll/Billing Coordinator

Position Summary

The Billing and Payroll Coordinator is responsible for supporting daily billing, insurance verification, accounts receivable, and payroll administration functions while ensuring compliance with company policies and regulatory requirements. This role requires strong organizational skills, attention to detail, confidentiality, and the ability to work collaboratively across departments.

Job Responsibilities

Billing & Administrative Duties

• Verify patient insurance eligibility and benefits.
• Post and reconcile payments and superbills for assigned offices.
• Conduct insurance and benefit verification for assigned offices.
• Assist the billing team with various departmental functions as assigned.
• Serve as backup support for other areas within the billing department.
• Prepare accounts receivable and departmental reports as assigned.
• Carry out filing and administrative duties as directed by management.
• Participate in cross-training for additional departmental functions, including authorizations.
• Understand and perform all functions related to the position.
• Perform other duties as assigned.

Payroll Responsibilities

• Collect and verify employee and timekeeping data.
• Compute wages, deductions, commissions, and benefits accurately.
• Review payroll calculations to ensure accuracy and compliance.
• Process and distribute employee paychecks.
• Update payroll records for promotions, transfers, terminations, and new hires.
• Maintain employee records and payroll transaction documentation.
• Prepare payroll statements reflecting earnings, taxes, and deductions.
• Respond to payroll-related inquiries and resolve issues promptly.
• Ensure compliance with company policies, payroll regulations, tax laws, and deduction requirements.
• Prepare payroll reports for management and auditing purposes.

Qualifications & Requirements

• Associate degree preferred; degree in Accounting, Finance, or related field preferred.
• Minimum one (1) year of payroll or related administrative experience preferred.
• Knowledge of accounting practices, payroll administration, and tax laws.
• Proficiency in Microsoft Office Suite, payroll systems, and database software.
• Strong verbal and written communication skills.
• Excellent organizational, time management, and multitasking abilities.
• Strong attention to detail and accuracy.
• Ability to maintain strict confidentiality in all aspects of work.
• Ability to accept responsibility and accountability for actions.
• Proactive approach to problem-solving and preventing crisis situations.
• Demonstrated professionalism, teamwork, and respect toward employees and visitors.
• Ability to work collaboratively in a productive and cooperative team environment.

Schedule & Compensation

• Full-time position
• Monday through Friday, 9:00 AM – 5:30 PM
• 8-hour shift with overtime as needed
• Pay range: $21.00 – $25.00 per hour
• Work Location: In person