Payroll/Benefits Specialist

Company Description

Play & Learn is a nonprofit childcare and early education provider that operates and/or provides management services for a total of 14 programs, with 13 of them located in Montgomery County and one in Bucks County, PA. Play & Learn has been providing quality childcare and early education to children age 6 weeks through Kindergarten since 1981. All locations are licensed by the PA Department of Human Services, many locations operate a Kindergarten program licensed by the Department of Education, and our organization participates in Pennsylvania’s Keystone Stars quality initiative.

Position Overview

This payroll and benefits specialist position is full-time (12 months per year). The position is an on-site position in the Administrative Office located at 200 Camphill Road, Fort Washington, PA 19034. The payroll and benefits specialist will report to the Chief Financial Officer.

Essential Functions & Responsibilities

Responsibilities include but are not limited to:

Payroll Processing: Independently and accurately review, process, and transmit complete bi-weekly payroll by ensuring all timecards, hours, pay rates, reimbursements and deductions are recorded and calculated.

Benefits Administration: Administration, recordkeeping and reporting of employee benefits programs, including medical/dental/vision/life insurance/AFLAC, retirement plans and other fringe benefits. Report and track Worker’s Compensation claims. Help employees with benefits-related inquiries and ensure timely enrollment or changes.

Data Entry and Maintenance: Enter payroll and benefits-related data into the HR and payroll systems, keeping employee records up-to-date and accurate.

Compliance and Reporting: Ensure compliance with federal and state payroll and benefits regulations. Ensure all required payroll tax reports and filings are prepared and submitted. Assist with annual audits, including meetings with auditors and preparing reports.

Payroll Deductions: Calculate and process various payroll deductions, such as taxes, garnishments, and voluntary deductions.

Communication: Act as a point of contact for employees regarding payroll and benefits questions, providing friendly and helpful support.

Payroll Reconciliation: Assist in reconciling payroll accounts and preparing related reports for review by the Controller/CFO.

Recordkeeping: Maintain payroll and benefits records in a secure and confidential manner, following company policies and legal requirements.

Assist Accounting and Human Resources: Provide support to accounting and human resource functions as needed.

Additional Information

• Play & Learn offers salaries commensurate with experience, health benefits including medical, dental and vision and sick and personal time off.
• Play & Learn is an equal opportunity employer. We hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

Qualifications

• High school diploma or equivalent. Additional post-secondary education or certification in payroll or HR-related fields a plus.
• Minimum 2 years previous experience in payroll administration, benefits management, or HR-related fields.
• Strong computer skills, with command of basic Excel spreadsheets and Microsoft Office, including TEAMS, and ability to learn and work in new software platforms.
• Strong organizational skills and attention to detail to ensure accurate and timely payroll processing.
• Experience with Paycom preferred.
• Excellent communication and interpersonal skills to interact effectively with employees and external vendors.
• Knowledge of federal and state payroll regulations and benefits laws.
• Ability to maintain confidentiality and handle sensitive employee information with discretion.
• Able to pass all required clearances including FBI, National Sex Offender Registry, State Criminal and State Child Abuse.