Payroll/Benefits Specialist

• Internal Applicant Deadline:  July 11, 2026

TITLE:  Payroll/Benefits Specialist

QUALIFICATIONS:

1. High School graduate; Associate Degree preferred or equivalent  work experience
2. Prior experience with Automated Payroll processing or work experience in a payroll department
3. Payroll experience in a public school system preferred
4. Experience collecting, compiling and entering payroll data using appropriate software
5. Knowledge of federal and state payroll regulations and requirements
6. Ability to communicate effectively both orally and in writing
7. Demonstrated competence in accounting/payroll responsibilities and respect for confidentiality

REPORTS TO:   Executive Director of Finance or designee

SUPERVISES:  None

JOB GOAL: To accurately process the bi-weekly payroll/benefit information in an efficient and effective manner in accordance with Board of Education Policies and federal/state regulations

PERFORMANCE RESPONSIBILITIES:

1. Processes payroll earnings and deduction information for employee hires, temporary workers, transfers, promotions, terminations and retirements
2. Processes deduction changes for income tax, retirement, annuities, health and medical insurance and other deductions as needed
3. Reviews and processes timesheets and payroll invoices for current payroll period
4. Maintains records of staff leaves and absences and their effect on employee pay in cooperation with Human Resources Department
5. Processes the bi-weekly payroll for all employees
6. Reviews and verify the bi-weekly payroll inputs and processing results
7. Creates all necessary files and reports from the bi-weekly payroll process
8. Prepares and maintains all necessary earning records, deduction records and similar payroll records
9. Processes year-end wage reports and statements for federal, state and local agencies and employees
10. Maintains a cooperative relationship and open communication with other district departments working to ensure the accuracy of employee pay and deductions
11. Reviews all payroll/benefit coding and accepts the importance of maintaining the accuracy of the administrative database
12. Advises supervisor of all unusual or extraordinary circumstances
13. Communicates actively with supervisor and the Human Resources department to reconcile issues as quickly and accurately as possible
14. Maintains confidentiality in regards to employee payroll records and personnel records
15. Assists employees in using Employee Self Service to access their payroll history and data
16. Responds to employee inquiries and questions regarding bi-weekly payroll/benefits
17. Maintains a comprehensive record of current procedures and processing steps used in processing bi-weekly payroll
18. Participates in regional and state organization meetings concerning payroll processing and enhancements.
19. Serves as one of the KEHP Insurance Coordinators for the district
20. Processes employee benefit enrollment and benefit change forms
21. Maintains regular attendance

22. Performs other duties as assigned by the supervisor

TERMS OF EMPLOYMENT:

• Days per fiscal year:  230 days
• Salary Schedule:  G14 on Classified Position Index
• FLSA Status: Non-exempt

EVALUATION:    

Performance of the position will be evaluated annually by the Executive Director of Finance or designee