Payroll/Benefits Administrator

St. Xavier High School • Cincinnati, Ohio • Full Time

Posted on Thu, May 21, 2026

Position Summary The Payroll/Benefits Administrator oversees everything that is associated with paying the school’s employees and administering employee benefits. This is including tracking hours worked, special stipend payments and ensuring that employees are accurately paid for their time. It also includes calculating, deducting and processing taxes, garnishments, social security withholdings and company-offered benefits within Paycor (third-party payroll processing system). This position also prepares payroll related filings with government and regulatory agencies and participates in any related audits including annual financial statements and 403(b) audits, BWC True-ups and other payroll related reporting. Essential Duties and Responsibilities: Payroll Responsibilities:

Complete biweekly payroll for Salary, Hourly, and Jesuits (including numerous special pay stipends and one-off payments)
Empower (403b) Postings biweekly after payroll
GL posting after payroll to Sage (Accounting Software) biweekly
FSA (Medical, Limited & Childcare) reporting biweekly to third party processor
Garnishment and Child Support setup and maintenance
Manage timecard issues, corrections
Provide information and answer employee questions about payroll-related matters
Resolve payroll issues
Collection of supporting documents for payment of additional duty, coaching stipends, co-curriculars stipends
Maintains payroll records and emails of payment requests
Assist and execute in annual COLA updates in Paycor system

HR/Benefit Responsibilities:

Administrator to Dental (Ameritas), Vision (EyeMed), Medical (Christian Brothers) & Paycor
Onboarding admin for all new hires, rehires, and terminations
Process all personnel requests
Cobra maintenance for third party servicer
HSA-PNC maintenance
Empower (403b) maintenance, adds/new hires, terminations
Cobra posting at termination
Gathering and maintaining employee records (i.e., I-9 documentation)
Maintain and monitor Vacation, Personal, Sick and Holiday balances within Paycor system
Assists employees in registering for or resetting access to online portals (Paycor & other benefit systems)
Assists employees regarding benefit claim issues, plan changes, life events

Accounting Responsibilities:

Medical, Dental, Vision, Cobra benefits bills posting monthly to SAGE.
Jesuit billing sent to Jesuit Administrator monthly
Prepare Cigna billing for accounts payable monthly

Systems Maintenance Responsibilities:

Maintain and update GL Labor Distribution within Paycor for reporting
Build reports as needed for management in Paycor and Empower (403b)
Troubleshoot end-user issues with third party servicers (Paycor, Empower, EyeMed, Cobra Surrency, PNC (HSA) and
Lead/Assist in new system migrations (carrier connect – Empower, benefit providers, etc.)
Work with HUB and Paycor during Open Enrollment (OE) for setup and execution of benefits including testing of OE in Paycor.

Audits and Reporting Responsibilities:

EEO reporting
BLS reporting
Assist with ad-hoc financial reporting and analysis as needed.
ACA reporting
BWC reporting
Unemployment
Assist with 403b audits and compliance
Assist with various employee data surveys
Assist with Budget Process for Salary & Wages

Education, Experience and Qualifications:

Bachelor's degree in Accounting, Finance, or related field preferred
At least 5 years of experience in payroll administration or related field
Experience with Paycor payroll processing and onboarding a must.
Familiarity with payroll taxes and regulations required
Strong attention to detail and ability to manage multiple tasks and deadlines
Excellent communication and interpersonal skills, including the ability to communicate with employees about payroll and benefits
Knowledge of federal and state labor and tax laws
Ability to work independently and as part of a team

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