Payroll Assistant – Part-time (5 hrs. per day)

JACKSON LOCAL BOARD OF EDUCATION

JOB DESCRIPTION

Position:   Payroll Assistant                  

Reports to: Treasurer

Employment Status:  Regular/Part-Time

FLSA Status:   Non-Exempt

Description: Assists in processing payroll and related functions. Works with the Treasurer and payroll staff to meet all office requirements and deadlines while ensuring accuracy and compliance with applicable laws and regulations.

NOTE:   The below lists are not ranked in order of importance

Essential Functions:

• Serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings
• Has a legal responsibility to help instill in students the belief in and practice of ethical principles and democratic values
• Shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the District
• Maintain records as they relate to payroll, absences, and employee information
• Maintain strict confidentiality of all personnel and payroll information
• Assist with processing new hires and employee status changes
• Support FMLA tracking and compliance
• Process post-payroll payments and corrections
• Assist in payroll data entry and verification
• Support preparation of reports for STRS, SERS, IRS
• Assist auditors with documentation
• Assist with W-2 preparation and year-end tasks
• Maintain payroll files per retention requirements
• Coordinate with HR for employee data accuracy
• Perform other duties as assigned by the Treasurer

Required Knowledge, Skills, and Abilities:

• Ability to work effectively with others
• Strong communication skills
• Organizational and time management skills
• Attention to detail
• Confidentiality and discretion
• Basic payroll knowledge
• Math and data entry skills
• Ability to meet deadlines
• Problem-solving skills
• Computer proficiency

District Software:

• eFinance Plus
• Microsoft Excel
• Frontline
• Employee Access Center
• Employee Records

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent’s supervisor, appointing authority.

Revised:  May 6, 2026

BH/kh