Payroll Assistant

Description

Payroll Assistant

Reference #: 2026-66

 
Strong. Proud. Uplifting.

At Ornge, we believe that ordinary people can do extraordinary things.

Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.

We are excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers. 

Discover Ontario, Canada, and an exciting career with Ornge.

The targeted salary range is supplemented by a competitive total rewards package. The salary offered to the successful candidate will consider a wide array of factors such as the individual’s skillset, level of experience applicable to the role and internal equity considerations.

Uplifting Your Career at Ornge

Launch Your Payroll Career at Ornge!

Are you early in your payroll career and ready to gain hands‑on experience, learn from seasoned professionals, and make an immediate impact? Ornge is looking for a motivated and detail‑oriented Payroll Assistant who is eager to grow their skills, support a busy payroll function, and contribute meaningfully to a high‑performing Finance team. This role is a great fit for someone with their first‑level payroll certification (NPI) and 1–2 years of payroll experience who wants exposure to real‑world payroll processing, union and non‑union environments, reconciliations, benefits, and year‑end activities. You’ll work closely with our amazing Payroll Coordinator team, jump into live payroll cycles, and build a strong foundation for a long‑term payroll career.

If you’re proactive, flexible, and thrive in deadline‑driven environments, this is an exciting opportunity to grow, learn, and be part of work that truly matters.

Key Accountabilities:

• Support the Payroll team with day‑to‑day payroll processing, including previewing and auditing payroll timesheets to ensure accuracy
• Assist with reconciliations, including benefits premiums, union dues, deductions, and basic accounting reconciliations
• Help prepare and process payment requisitions and support accurate employee deductions and adjustments
• Support payroll reporting, documentation, and maintaining clear, well‑organized records
• Provide support during peak payroll periods, audits, HRIS initiatives, vacations, and year‑end activities
• Monitor and respond to basic payroll inquiries, escalating or collaborating as needed to resolve discrepancies
• Take initiative to identify issues, ask questions, and contribute ideas to improve payroll processes

This is a hands‑on role where accuracy, teamwork, and reliability are essential and where your learning curve will be steep and rewarding.

Qualifications:

• Post‑secondary diploma or degree in Business, Accounting, Payroll, or a related field, or an equivalent combination of education and hands‑on payroll experience
• 1–2 years of payroll experience, ideally in a payroll assistant or support role
• First‑level Payroll Professional certification (NPI) completed or in progress
• Solid understanding of basic payroll concepts and basic accounting, including reconciliations
• Comfortable working with tight payroll timelines and fixed deadlines; flexibility to occasionally stay after hours during peak periods is required
• Strong attention to detail and accuracy - you take pride in getting things right
• Proficiency with Microsoft Excel (intermediate level for reconciliation tasks) and confidence using the MS Office Suite
• Experience with payroll systems is an asset (ADP WFN preferred, but not required)
• A proactive, eager‑to‑learn mindset - you take initiative and look for ways to support the team
• Able to work both independently and collaboratively in a fast‑paced environment

Total Rewards:

• Comprehensive Health and Dental Benefit Plan.
• 24/7 Employee and Family Assistance Program.
• Premium Defined Benefits Pension Plan Optional Enrollment.
• PERKS! Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions and more!

At Ornge, we are:

• Community connectors.
• Equity in healthcare.
• Strong in our convictions.
• Proud of the services we provide.
• Uplifting in our mission, values, and services.

You can expect us to be:

• Competitive in pay, benefits, and more.
• Promoters of diversity.
• Champions of inclusivity and accessibility.
• Committed to your career advancement.
• A tight-knit, supportive culture.

A bit about you:

• You are driven by our collective desire to make a difference.
• Excited by problem solving and excels at in-the-moment decision making.
• Teamwork has always been where you thrive.
• You are ready to put your skills into action in a fast-paced environment.

What’s next:

• If you are ready to uplift lives, apply directly online.
• On apply, we’ll send you an email on how to check your application status within Jobvite.
• Ornge is committed to providing accessible accommodations in compliance with Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please email us at [email protected].
• Ornge encourages applications from candidates identifying as a member of a traditionally underrepresented group including First Nations, Métis, Inuit, and urban Indigenous peoples; Francophone persons; Black and racialized persons; members of 2SLGBTQIA+ communities; and persons with disabilities. 
• Ornge communicates with candidates for job openings by email and does not incorporate AI technology in its recruitment process. Applicants are responsible to check their email for updates and ensure they can receive messages from unfamiliar senders. We send time-sensitive information via email; it is important for applicants to check their email frequently. If we do not receive a response from applicants, we will assume that they are no longer interested in the position, resulting in the removal of their application from the competition.

Are you ready to pursue a career that has a profound impact on communities across Ontario, Canada? Join us.
Ornge. Lives uplifted.