Payroll Assistant

NORTHWEST INDEPENDENT SCHOOL DISTRICT

Title: Payroll Assistant (0415)                      

Reports To: Director of Payroll

Dept. /Campus: Finance                                  

Duty Days: 235 Days

Wage/Hour Status: Non-Exempt

Pay Grade: P30

Date Revised: 08/2023

Primary Purpose:

Supports the payroll team, under direct supervision of the Director of Payroll, the payroll assistant aids in the processing of semi-monthly and monthly payrolls. They will assist with various employee-related functions as they relate to timekeeping and payroll processing.

Qualifications:

• High school Diploma or GED
• Practices integrity with highly sensitive and confidential information
• Ability to understand, explain and apply written and oral instructions, practices and procedures
• Strong organizational, communication, interpersonal and attention to detail skills
• Ability to create detailed and accurate reports, and meet deadlines
• Demonstrates leadership with proper attendance and punctuality
• Ability to use Microsoft Office, Excel and various other computer programs
• eFinance Plus, Frontline Absence Management and TimeClock Plus experience a plus.

Major Duties and Responsibilities:     

1. Prepares payroll for a large volume of employees to be approved by the deadline
2. Receives and processes Laserfiche forms submitted by staff
3. Collecting and analyzing the accuracy of employee timesheets
4. Entering and updating payroll data in the software
5. Maintaining a record of employees’ leave banks
6. Calculating employee salaries considering overtime hours and deductions
7. Mailing electronic paychecks or handing over hard copies of the same to employees
8. Resolving any inquiries related to the payroll
9. Ensuring that there are no discrepancies in the payroll activities
10. Runs reports, reviews, and tracks budget code usage as needed
11. Communicates department-wide payroll issues or concerns to Director and department administrative coordinator
12. Demonstrates exceptional customer service and confidentiality when assisting employees with payroll issues

Supervisory Duties: 
N/A

Equipment Used: 
Standard office equipment including personal computer and peripherals.

Working Conditions:

• Maintain emotional control under stress
• Work with frequent interruptions
• Position requires occasional prolonged and irregular hours
• Repetitive hand motions and prolonged use of computer
• Position requires frequent bending, stooping, twisting, pulling, overhead reaching, sitting, and keyboarding 
• Position requires the ability to lift 25 pounds to waist high

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.