Payroll & WFM Coordinator for Central Admin in NE Portland

Make an Impact at The Oregon Clinic! Premium Benefits, Competitive Pay, and Inspiring Purpose

Join us at The Oregon Clinic as a full-time Payroll & Workforce Management Coordinator (Hybrid/Remote). Work alongside a collaborative team of patient-focused colleagues in our thriving Central Administration office in Northeast Portland.

Every person at TOC makes a difference in our mission of delivering world-class care with kindness and empathy. As a member of our team, you have the opportunity to make a valuable impact within the local community and our ecosystem of care. By providing patients and internal and external stakeholders with a consistent, efficient, and easy experience, you’ll help ensure that patients at The Oregon Clinic receive the highest-value care tailored to their needs.

Using excellent customer service and communications skills, your primary duties in this role include:

• Responsible for assisting in the day-to-day administration of TOC’s payroll processes.
• Primary overseer and point of contact for TOC’s timekeeping system, Workforce Management (WFM).
• Primary point of contact for WFM and timecard questions and corrections.
• This is a high-volume, deadline-driven position requiring exceptional multitasking skills.
• Assists in the processing of bi-weekly and monthly payroll within required timeframes.
• Manages daily operations of WFM, including auditing hours, resolving missing punches, and optimizing scheduling workflows.
• Tracks compliance with state-specific labor laws, including meal/rest breaks, predictive scheduling, and overtime rules.
• Processes all new hire intake information and access to WFM.
• Processes final paychecks in compliance with state-specific termination laws.
• Prepares Payroll/HR Reports and distributes them to appropriate personnel.
• Archives Payroll documentation in the HRIS system.
• Other duties as assigned.

Salary: Hiring range, based on experience and credentials: $24.84-$33.60 per hour.

Workdays: This role is located at the Central Administration office. Hybrid/Remote work is available once training is completed and expectations are met. Must live in Portland or SW Washington. Required to be on-site 2 days per week. Typical hours are Monday-Friday (8:00 am- 5:00 pm).

Qualifications that support success in this role are based on education, experience, and values including:

• Minimum of two (2) years of payroll administration and hands-on payroll processing experience is required. Candidates without payroll experience will not be considered.
• Prior experience with UKG (Kronos/UltiPro) or a similar enterprise payroll system/HRIS is required.
• Experience supporting the full payroll cycle, timekeeping review, and payroll data entry.
• Knowledge of Oregon and Washington Payroll laws and requirements, including those governing terminations and final paychecks.
• Ability to maintain confidentiality and comply with all applicable safety/OSHA procedures and requirements.
• Ability to thrive, be productive, and maintain organization in a fast-paced environment.
• Ability to multitask efficiently and meet strict, non-negotiable deadlines
• Demonstrated ability to initiate, work independently, and effectively multitask.
• Exceptional analytical, time management, attention to detail, and problem-solving skills.
• Strong oral and written communication skills.
• Excellent attendance and work ethic.
• Positive attitude and desire to be a team player.
• Ability to communicate professionally and effectively with patients, physicians, and other team members.
• A commitment to patient-focused care, privacy, and safety.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve. 

Make an impact in patient-focused healthcare. Look forward to coming to work and feel good about the work you do - apply today!

Premium Benefits: 

• Healthcare: Employee is 100% covered Medical, Dental, and Prescription Insurance
• Financial Wellbeing: Generous 401(k) plan and Flexible Spending Account options
• Work-Life Balance: Paid Time Off plus 9 paid holidays annually
• Wellness Support: Robust wellness program and employee assistance services
• Commuter Benefits: 70% of Tri-Met transit pass covered
• Additional Perks: Employee discounts and optional benefits like Pet Insurance

Patients and peers recognize The Oregon Clinic as a top regional healthcare provider and employer. We are:

• Guided by our values of dedicating to excellence, compassionate and joyful connection, inclusive collaboration, listening humbly, and leading with integrity.
• The largest physician-owned, multi-specialty medical and surgical practice in Oregon, with a team of 1,500 team members across 30 specialties and our business office.
• Dedicated to providing the highest-value care tailored to the needs of each unique patient.
• Proud to be consistently ranked by our employees as a Top 10 Workplace by The Oregonian.

Our Commitments: 

• Diversity, Equity, & Inclusion: We are more than an Equal Opportunity Employer. We welcome and embrace differences and a diversity of backgrounds. Our goal is for patients, physicians, and team members to see and feel diversity, equity, safety, and inclusion in all aspects of their interactions with TOC clinics and administration.
• A safe workplace: We are an alcohol and drug-free workplace for the safety of our patients and employees. Offers are contingent on successful completion of drug and background screenings.