Payroll & Tax Compliance Specialist

The Payroll & Tax Compliance Specialist is responsible for processing payroll and ensuring compliance with all federal, state, and local tax requirements. This role supports a growing, multi-state workforce and oversees payroll tax activity in ADP, ensuring filings are accurate, timely, and compliant. The position plays a key role in reviewing payroll data, resolving discrepancies, and minimizing risk.

Essential Duties and Responsibilities

• Process new hires, terminations, and qualifying life or work events
• Import, review, and verify employee timecards to ensure approvals are complete and totals are accurate
• Maintain and update employee pay data in ADP Workforce Now, including pay rate changes, transfers, and earnings adjustments
• Process and verify payroll data including wage garnishments, child support orders, and other deductions as needed
• Review payroll registers and supporting reports to help ensure accuracy prior to finalization
• Review payroll tax withholdings and filings in ADP to help ensure accuracy and compliance with federal, state, and local requirements
• Support multi-state payroll compliance, including assisting with state registrations and tax setup
• Reconcile payroll tax reports and assist in identifying and resolving discrepancies
• Assist with responding to tax notices and coordinate with ADP and applicable agencies as needed
• Support preparation and review of payroll related reports and filings for federal and state agencies
• Assist with year-end payroll activities, including W-2 review and reconciliation
• Help maintain compliance with payroll, wage and hour laws, and company practices
• Maintain accurate payroll and personnel records in accordance with company policies
• Support with internal and external audits
• Maintain strict confidentiality in all payroll and employee matters
• Support Payroll and HR projects and additional tasks as needed

Qualifications

• Proficiency in Microsoft Excel and other Microsoft Office applications
• Strong attention to detail and organizational skills
• Ability to review and verify data for accuracy
• Strong analytical and problem-solving skills
• Ability to manage deadlines and prioritize tasks in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive information
• Strong communication skills and ability to work collaboratively across departments

Education and/or Experience

• 2+ years of experience in payroll processing or working with a payroll service provider
• Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field preferred
• Strong working knowledge of ADP Workforce Now
• Experience with ADP Workforce Manager or similar software
• Working knowledge of payroll processes and payroll tax requirements

This position may be eligible for a hybrid or remote work schedule in accordance with the Company’s Remote/Hybrid Work Policy, operational needs, and role requirements. Eligibility and scheduling are determined by management and may be modified at any time.

Employees of PlaneSense, Inc. are governed by the Federal Railway Labor Act. We provide a clean work environment, an excellent benefit package, and competitive compensation. We offer equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, or gender identity), national origin, age, disability, veteran status, or genetic information. In addition to federal law requirements, PlaneSense, Inc. complies with applicable state and local laws governing nondiscrimination in employment.