Payroll and Reporting Specialist

Title:  Payroll and Reporting Specialist

Location:  Elgin, IL 

Shift(s): 

Internal/External posting:   

AI Applicant Screening used:  

Salary Range:  $55,000 – $70,000

POSITION SCOPE:

manages the full payroll lifecycle, including calculating wages, overtime, bonuses, and deductions, provide timely and accurate financial information, participate in daily data entry for payroll processing; perform the day-to-day operations of payroll and assure the timely and accurate processing of payments to employees and taxing authorities.  Maintaining payroll records, reconcile payroll transactions with the general ledger, and ensure adherence to federal, state, and local tax laws, wage regulations, and employment policies and regularly audits are conducted to verify accuracy and compliance. Assisting in company management and process development activities. The role involves preparing detailed payroll reports for management, finance departments, and auditors. This includes summaries of earnings, taxes, deductions, and benefits, as well as ad hoc reports for decision-making or regulatory requirements. Demonstrates expertise in a variety of the field's concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of tasks. A level of creativity and latitude is expected.

REPORTS TO: 

Total Rewards Manager

ESSENTIAL ACCOUNTABILITIES:

· Perform daily payroll department operations

· Reconcile payroll prior to transmission and validate confirmed reports

· Understand proper taxation of employer paid benefits

· Ensures the computing, withholding or deductions associated with net pay is done properly

· Process correct garnishment calculations and compliance

· Audit and reconcile wide range of personnel actions and payroll documents

· Process new employee data to payroll system and process terminated employees from system and archive accordingly.

· Organizes and reviews forms associated with federal, state and local authorities, such as W-2's

· Ensures payroll records are updated and reports on any matters of interest to HR Director. 

· Create and maintain reports as needed.

· Organize and maintain Payroll Binders (electronic system)

· Process employee Time & Attendance data from the Time system to payroll and reconcile variances utilizing tools

· Gain understanding of organization’s culture, operations, processes, and business objectives

· Proactively interact with key HR and Finance management to gather information, resolve payroll related problems, and make recommendations for business and process improvements

· Research and email appropriate audience of file issues

· Develop, update and document all HR Payroll procedures

· Administer all employee benefit programs including enrollments and terminations. 

· Coordinates and conducts the new employee on boarding process and presents benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.

· Assist HR department with benefit reconciliation. 

· Plans and administers annual open enrollment period with HR Generalist. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.

· Plans, conducts and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with Accounting for quarterly and year end audits (payroll, Workers Comp, 401k, etc.).

· Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees. 

· Processes monthly billings from providers. Reviews billings for accuracy and approves for payment in a timely manner. Resolves discrepancies with carriers and payroll. 

· Coordinate with third party administrator to manage disability claims according to the plan. 

· Administers online COBRA enrollments/changes and responds to and manages unemployment claims and workers compensation cases.

· Perform other job-related duties as necessary.

QUALIFICATIONS:

• High      School Diploma/GED.
• Payroll      certification (active, or in process) preferred but not required
• Dayforce      and Paylocity experience preferred but not required.
• 5+      years proven experience processing multi-state payroll.
• Working      knowledge of payroll best practices.
• Strong      knowledge of federal and state regulations.
• Strong      PC skills including proficiency in Excel .
• Strong      work ethic and team player.
• High      degree of professionalism.
• Ability      to deal sensitively with confidential material
• Strong      interpersonal (verbal and written) communication skills.
• Ability      to communicate with various levels of management.
• Decision-making,      problem-solving, and analytical skills.
• Organizational,      multi-tasking, and prioritizing skills

SAFETY:

• Adhere to company safety policies and      procedures
• Wear required PPE (personal protective      equipment) where needed
• Immediately report any unsafe conditions or      other safety-related issues

WORK ENVIRONMENT:

While the work environment characteristics described here represent those an employee encounters while performing the essential functions of this job, they are in no way all-inclusive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

· While performing the duties of this job, the employee regularly works in a manufacturing setting.

· The employee often works at a work bench or on various pieces of equipment. 

· The noise level in the work environment is typically minimal.