Payroll & People Systems Specialist

Payroll & People Systems Specialist

Reports to: People & Culture Lead 

Remote – USA

About Us  

Textile Exchange is a global non-profit driving positive impact on climate change across the fashion and textile industry. It guides a growing community of brands, manufacturers, and farmers towards more purposeful production from the very start of the supply chain. 

By 2030, its goal is to guide the industry to achieve a 45% reduction in greenhouse gas emissions within fiber and raw material production. Its focus is holistic and interconnected, accelerating the adoption of practices that improve the state of our water, soil health, and biodiversity too. 

For real change to happen, everyone needs a clear path to positive impact. That’s why Textile Exchange believes that approachable, step-by-step instruction paired with collective action can change the system to make preferred materials and fibers an accessible default, mobilizing leaders through attainable strategies, proven solutions, and a driven community. 

At Textile Exchange, materials matter. To learn more, visit TextileExchange.org. 

Working at Textile Exchange  

We work remotely with a team located in 20+ countries. We are a diverse group committed to harnessing the strengths of the global textile industry to accelerate change toward climate and other key environmental goals. We work collaboratively on important environmental issues around the world by working and interacting with farming groups, processors, brands, retailers, and environmental experts in the textile and fashion industries around the world. We offer an opportunity to join a cutting-edge global environmental nonprofit and to help strengthen the impact of our organization.  

Position Summary

​​The Payroll & People Systems Specialist supports Textile Exchange’s global workforce operations through the administration of U.S. payroll, HR systems, employee data management, compliance, and reporting. This role serves as the primary administrator for BambooHR and is responsible for maintaining accurate employee records, optimizing workflows, and supporting payroll operations in alignment with organizational policies and applicable regulations. 

Primary Duties and Responsibilities

Payroll Operations & Compliance 

• Process semi-monthly U.S. payroll accurately and on time across multiple states  

• Administer payroll-related state tax accounts, agency registrations, and related compliance requirements  

• Ensure compliance with applicable federal, state, and local payroll and wage and hour regulations  

• Support annual payroll and compensation processes, including salary review cycles, bonus administration, payroll budgeting, minimum salary threshold reviews, allowance conversion rates, and payroll calendar administration  

• Process payroll adjustments related to taxable benefits and imputed income  

• Conduct payroll audits and quality assurance reviews to ensure accuracy and consistency  

 HRIS & People Systems Administration 

• Serve as primary administrator for BambooHR  

• Administer employee records and ensure ongoing HRIS data integrity  

• Audit HRIS data against EOR and benefits systems to ensure accuracy and consistency  

• Configure and maintain workflows, approvals, permissions, and automated processes within BambooHR  

• Monitor onboarding, offboarding, transfer, and employee documentation workflows to ensure timely completion and compliance  

• Maintain employee documentation within BambooHR, including job descriptions, offer letters, transfer documentation, and separation records  

• Support process improvement initiatives and ongoing optimization of HR systems and workflows  

 Employee Administration & Operational Support 

• Coordinate onboarding administration and employee setup processes  

• Process employment verification requests  

• Maintain organizational charts and related presentation materials  

• Support day-to-day People & Culture operations and special projects as needed  

 Cross-Functional Support & Reporting 

• Reconcile monthly benefit invoices against payroll deductions  

• Support annual workers’ compensation audits and reporting requirements  

• Serve as the back-up for benefits administration processes  

• Support HRIS integrations, GL-related processes, and systems projects  

• Participate in People & Culture systems implementations and operational improvement initiatives 

Minimum Qualifications

• ​​​3+ years of U.S. payroll and HRIS experience  

• ​Strong knowledge of multi-state payroll 

• ​Experience administering BambooHR or similar HRIS platforms  

• ​Strong proficiency in Microsoft Office Suite, particularly Excel 

• ​Knowledge of payroll compliance and wage and hour regulations  

• ​Strong analytical, organizational, and problem-solving skills  

• ​High attention to detail and commitment to data accuracy  

• ​Ability to handle confidential and sensitive information with discretion  

• ​Ability to work independently while collaborating effectively across teams  

• ​Based in the United States​​ 

Preferred Qualifications

• ​​Eastern Time Zone 

• ​Experience with BambooHR 

• ​Experience working within a global, distributed team environment 

• ​Experience working remotely​ 

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Employment Package 

• Full-Time Position, 40 Hours a Week
• Required travel: less than 5%
• Annual Salary Range: $65,000 - $80,000 USD