Payroll & People Systems Specialist

Why work at Rocky Mountain Human Services?  

You will have the opportunity to contribute to an organization that is dedicated to embracing the power of community to support individuals and families in creating their future. 

RMHS provides great benefits such as: 

• Employer paid medical, dental, and vision benefits 

• Generous paid time off such as vacation, sick, personal, and holidays 

• Life and disability insurance 

• Tuition reimbursement (full-time employees only) 

• Mileage reimbursement 

• 403(B) with company match 

• Employee assistance program 

Position Purpose

This Hybrid Payroll & Accounts Payable Manager/HRIS Specialist position is responsible for overseeing payroll processing, HRIS technology systems, and Accounts Payable operations to ensure accuracy, efficiency, and compliance. This role examines each payroll run for accuracy and effectiveness, reports improvement opportunities to the CFO, and partners closely with Human Resources to manage and optimize the organization’s HRIS platform. The position also ensures timely and accurate vendor payments, strong internal controls, and an exceptional employee experience across payroll and payables. 

Essential Duties

Payroll 40%, HRIS 20%, AP 40%

Payroll & HRIS

• Examine each payroll run for accuracy, efficiency, and compliance; report findings and improvement opportunities to the Director of Finance.

• Verify work records, wage and salary calculations, and employee deductions.

• Manage payroll updates, audits, and reconciliations.

• Ensure payroll is processed accurately, compliantly, and on schedule.

• Resolve complex payroll and HRIS issues with Payroll/HR vendors.

• Partner with vendors on system optimization, automation, and process improvements.

• Support implementation or optimization of additional Payroll/HR modules.

• Maintain awareness of Payroll/HRIS trends and best practices.

• Provide technical guidance and training to employees and supervisors.

• Supervise and coordinate payroll staff, as applicable.

• Manage payroll tax filings, wage garnishments, benefits deductions, and year end processing of W-2s.

• Ensure regulatory compliance with federal, state, and local payroll tax laws and timely tax filings.

• Partner with HR on the administration of the RMHS 403(b) Retirement Plan to include financial reporting, internal controls, and annual audit.

Accounts Payable Management

• Oversee all accounts payable functions, ensuring timely and accurate processing of invoices and payments.

• Review, approve, and reconcile AP transactions in accordance with internal controls and policies.

• Maintain vendor records and resolve vendor inquiries and discrepancies.

• Ensure proper coding, documentation, and authorization of invoices.

• Monitor AP aging and cash disbursement schedules; escalate issues as needed.

• Support audits by maintaining complete and accurate AP documentation.

• Identify opportunities to improve AP efficiency, automation, and controls.

• Oversee vendor set up and maintenance, including W9 compliance and 1099 reporting.

 Knowledge, Skills, and Abilities

• Strong knowledge of payroll, HR operations, and Accounts Payable processes.

• Working knowledge of payroll and HR-related laws and regulations.

• Experience with HRIS, payroll, and AP systems.

• Knowledge of accounting concepts and procedures.

• Knowledge of accounting software.

• Advanced Microsoft Excel skills and proficiency in the Microsoft Office Suite.

• Must be able to maintain strict confidentiality of all employee information.

• Excellent analytical, problem-solving, and organizational skills.

• Strong written and verbal communication skills.

• Ability to manage competing priorities and meet strict deadlines.

• High level of discretion and ability to maintain confidentiality.

• Flexible, adaptable, and collaborative.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to meet/work 5 days a week in a hybrid environment with staff in a variety of settings. 

• Attends staff, team, and department meetings. 

• Participates in agency education. 

• Develops and maintains records, plans, and reports. 

• Lift and/or carry 20 lbs. 

• Sit, stand, and walk for reasonable periods of time.

• Maintains prompt and regular attendance. 

• Performs related work as assigned. 

Minimum Qualifications

• Bachelor’s degree in business administration, finance, human resources, or related field

• Five to seven years financial/payroll experience

• Five to seven years accounts payable experience 

• Five years progressive management experience in business operations

• Advanced proficiency in Excel, proficient in Outlook, Word, and PowerPoint

• Excellent verbal and written communication skills including online presentations.

• Understanding of common fiscal procedures

Driving Category - Requirements B

Employees who may drive RMHS or personal vehicles for business purposes. Category B employees may transport other employees but will not transport RMHS clients.

• Valid driver’s license

• Proof of motor vehicle insurance

• Personal vehicle in good operating condition for use during work, including transporting individuals.

• No major violations in the past three years.

• No more than two moving violations in the past three years

• Ability to meet and maintain agency driving requirements and operate agency vehicles.

• Drivers must upload proof of ongoing auto insurance every 6 months into Paycom/Relias.

Preferred Qualifications

• Experience with PayCom

• Certified Payroll Professional Certification

Rocky Mountain Human Services is an Equal Opportunity Employer and is committed to racial, ethnic and cultural diversity and the goals of the Americans with Disabilities Act.