Payroll & HRIS Administrator

POSITION PURPOSE

The People & Culture department is built on the belief that JHFCU’s people are our greatest strength and the key to our growth. The department is committed to building future-ready workforce that is grounded in shared identity, purpose, and behaviors, and where everyone can learn, grow, and lead within a culture where our people feel engaged and empowered; fueling organizational growth, and a lasting impact for the members we serve.

The Payroll & HRIS Administrator supports tasks related to the effective execution of bi-weekly payroll and benefits reconciliations. In addition, processes and formats organizational reporting and performs analytical tasks related to employee data for the People & Culture function. This role will independently process bi-weekly payroll and calculate correct amounts for manual checks to include deductions, bonuses, and other adjustments.

The Payroll & HRIS administrator will be responsible for the accuracy and integrity of all employee data and is a systems expert in both payroll and human resources information systems.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

SERVICE:

• Assumes responsibility for supporting, demonstrating, and promoting the Credit Union SERVICE culture. Support, Educate, Respect, Value, Innovate, Communicate, Empower. Consistently demonstrates a commitment to the Credit Union’s principles of equity and belonging, by modeling inclusive behaviors, proactively managing bias and supporting JHFCU’s diverse employee base and membership.

RESPONSIBILITIES:

PAYROLL:

• Assumes responsibility for the accurate and efficient performance of assigned payroll functions in accordance with established policies and procedures.
• Administers end-to-end payroll activities, including data updates, earnings, deductions and related adjustments.
• Processes payroll on a bi-weekly basis ensuring timely preparation of Cash Requirements and Client Inbox Reporting.
• Maintains the Credit Union payroll system.
• Updates the Employee Record files as necessary.
• Respond to payroll-related questions from employees and provide clear, timely support.
• Analyzes timesheets from individual branch and department locations to detect and reconcile payroll discrepancies.
• Ensures employees' retirement contributions and benefits premiums are accurately recorded in the payroll system.
• Updates employee 401k information with the plan administrator and in the payroll system.
• Researches, tracks, and resolves payroll problems and/or discrepancies.
• Provides support for annual budget, audit and tax work papers.
• Recommends and documents payroll processes for existing and new procedures.
• Serves as the primary point of contact for the Credit Union management and staff, providing exceptional customer service to employees by responding to payroll, benefits, and HRIS inquiries, resolving issues efficiently and ensuring a positive employee experience.

HRIS:

• Owns and maintains all employee data that flows in and out of the HRIS to include electronic employee files, leave accruals, job and position data, HR compliance data, benefits data, compensation data etc.
• Maintains API and sFTP reporting and workflows.
• Responsible for all employee changes occurring in Paycom that affect employee records.
• Coordinates with the People & Culture Department to make necessary entries to adjust for salary increases, leave of absence, transfers, terminations, etc.
• Analyzes annual benefit plans for accuracy and makes updates and corrections as needed.
• Reconciles annual employee benefit plan elections.
• Completes required reports, related documents and compiles information promptly and accurately, and in compliance with department and Credit Union guidelines and policies.
• Responsible for ensuring data accuracy between HRIS and Compensation platforms.
• Maintains and edits organizational charts as needed.

OTHER DUTIES:

• Remains compliant with applicable laws and regulations, including but not limited to BSA and the USA Patriot Act
• Stays informed regarding local and national legal and regulatory changes.
• Responsible for any additional duties and/or responsibilities as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/CERTIFICATION AND EXPERIENCE

• Associate’s Degree or Bachelor’s Degree in Human Resources, Finance or equivalent field strongly preferred.
• 1-2 years previous payroll administration experience
• Experience with Paycom strongly preferred
• Equivalent combination of education and experience may be considered.
• Good understanding of payroll taxes, benefits, wage & hour laws
• Certified Payroll Professional Certification (CPP) preferred
• aPHR, PHR, SHRM-CP preferred.

This position is eligible for a hybrid work schedule.  The ability to work in a hybrid work arrangement is based on work performance and the ability to create and maintain engaging work relationships.