Payroll and HR Specialist

Why join our countywide agency?

• Because each day we are making a difference in our community, and because we have a positive, employee- and client-centered work culture.
• We pay competitive rates and offer a strong benefits package that includes generous vacation, sick leave, and holiday pay, employer-paid medical insurance, a free subscription to the meditation/sleep app Calm, and much more!
• We offer continuous employee education and development and paid clinical supervision.
• We work with our staff to offer flexibility whenever possible.

The Position:

The HR & Payroll Specialist supports the Human Resources Operations team in delivering seamless and efficient HR services across payroll, benefits, terminations, compliance, and employee relations. In partnership with the Senior HR Manager, this role ensures accurate payroll processing, benefits administration-including open enrollment-and compliant offboarding procedures.

This position serves as a key resource for interpreting HR policies, enhancing operational effectiveness, and fostering a positive employee experience. With both strategic and administrative responsibilities, the HR & Payroll Specialist manages sensitive personnel matters and contributes to initiatives in onboarding, retention, training, workers' compensation, and leave management. Reporting to the Senior HR Manager, this role is essential in maintaining compliance, driving process improvements, and supporting a culture of transparency and engagement. This position is offered to work in any one of our countywide offices.

FSA strives to be a trauma-informed and resilience-oriented organization. Because working with those impacted by trauma can affect staff in various ways, FSA actively identifies and employs methods to support staff to embody a healthy and sustainable balance of care for both them and others.

Sample Job Duties and Responsibilities

1. Lead Payroll Processing
   Manage semi-monthly payroll, including timesheet review, discrepancy resolution, and coordination with staff and supervisors. Ensure compliance with IRS, ACA, and state regulations.

2. Administer Employee Benefits
   Oversee health and retirement benefits, including Open Enrollment, invoice reconciliation, and benefit remittances. Maintain benefits portal and support employee inquiries.

3. Maintain HRIS and Personnel Records
   Update HRIS and timekeeping systems with employee changes. Ensure accurate and compliant recordkeeping, including Form I-9 and orientation documents.

4. Manage Onboarding and Offboarding
   Facilitate termination processes, including exit interviews, and final paychecks. Coordinate logistics with Operations.

5. Coordinate HR Projects and Audits
   Assist with annual audits (403(b), workers' comp), handbook updates, and agency-wide pay adjustments.

6. Collaborate Across Departments
   Work with finance and operations teams to support HR-related operational needs. Travel to county-wide office locations as required.

7. Promote Employee Engagement
   Participate in morale-building initiatives through the CARES Committee. Organize internal trainings and workshops.

8. Ensure Policy Compliance
   Maintain updated HR policies and manuals. Support staff understanding of employment laws and agency procedures.

9. Professional Development
   Stay current with payroll best practices by attending relevant trainings and workshops.

10. Other Duties as Assigned
    Provide additional HR support as needed to meet departmental and agency goals.

Employment Qualifications and Standards:

• Must have working knowledge of trauma-informed care.
• Bachelor's degree in accounting, Human Resources, or related field, or equivalent experience.
• 3-5 years of payroll experience, preferably within a California-based organization; Excellent working knowledge of California labor laws and payroll regulations required.
• 1-3 years of direct HR experience, including exposure to benefits, terminations, and compliance.
• Proficiency in HRIS and payroll systems (e.g., Paylocity, NOVAtime, Paycom, UKG) and Microsoft applications.
• Excellent written and verbal communication, including editing and proofreading.
• Professional certifications such as CPP, FPC, or PHR are highly desirable.
• Exceptional attention to detail, organizational skills, and ability to manage confidential information with discretion.
• Demonstrated ability to work collaboratively in a team environment with professionalism and sound judgment.
• Experience working with quantitative data is preferred.
• Bilingual in English and Spanish highly desirable.
• Requires valid California driver's license, insurance, and reliable transportation for occasional county-wide travel.

Classification, Hours and Pay Rate:

• This position is full-time, non-exempt and offers a comprehensive benefits package, including 90-100% employer-paid medical (HMO/PPO), dental, vision, HSA/FSA, and generous PTO/vacation. Additionally, you'll receive generous holiday pay and a 403(b) retirement plan.
• The hourly compensation for this position ranges from $25-$30 / hour dependent on education and experience. This position may be eligible for $1 pay differential in accordance with bilingual competency.