Payroll & HR Operations Specialist

Mission: 

Virginia Urology will provide access to individualized, quality, and compassionate urological care from a highly specialized and diverse teams while maintaining a fulfilling work environment.

Overall Objective: 

The Payroll and HR Operations Specialist, reporting directly to the Executive Director of Human Resources, is responsible for the accurate and timely processing of payroll, administration of HR systems, and execution of compensation, retirement, and performance processes. Ensure compliance, data integrity, and operational efficiency across all HR transactions across the organization.

Principal Activities and Expected End Result: 

• Process semi-monthly payroll accurately and on time using Paylocity.
• Ensures compliance with federal, state, and local wage and hour laws.
• Audits payroll data and resolve discrepancies.
• Maintains employee records and ensures data accuracy in HRIS.
• Process employee lifecycle transactions (hires, changes, terminations).
• Generates scheduled as well as requested standard and ad hoc HR and payroll reports.
• Finalizes onboarding notifications through Paylocity’s payroll module.
• Process merit increases, promotions, and compensation adjustments.
• Maintains compensation documentation and ensure alignment with internal approvals.
• Processes, responds, and communicates ordered garnishments, liens, levies as directed.
• Supports compensation audits and reporting.
• Partners with Benefit administrators and Employee Relations on deductions and leave impacts.
• Process employee deferrals and contribution changes.
• Designates retirement plan participant eligibility and notification.
• Reconcile payroll and 401(k) contribution data.
• Supports 401(k) audits, compliance testing, and reporting requirements.
• Manages per payroll contribution and loan postings as well as demographic data updates to retirement plan vendors.
• Supports performance management system administration and workflow execution.
• Assists with performance management cycle readiness and reporting.
• Provides cross-functional support as business needs evolve.

Minimum Knowledge, Skills, Abilities and Experience:  

• 3–5+ years of payroll and HR operations experience
• Proficiency with HRIS/payroll systems (Paylocity preferred)
• Knowledge of payroll compliance and retirement plan processes
• Strong analytical skills and attention to detail
• High level of confidentiality and professionalism
• Technologically proficient with Microsoft Office Suite
• Strong organizational and time management skills with the ability to manage multiple priorities
• Clear and professional written and verbal skills
• Ability to adapt quickly to changing priorities  

Desirable Knowledge, Skills, Abilities and Experience:  

• Demonstrated expertise in payroll administration, payroll tax compliance, wage and hour regulations, benefit deductions, garnishments, and year-end processing with exceptional accuracy and confidentiality.
• Strong capability leveraging HRIS platforms, particularly Paylocity, to manage employee data integrity, reporting workflows, compensation updates, and process optimization through analytics and system efficiencies.
• Highly organized, responsive, and detail-oriented with the ability to manage competing priorities, resolve employee inquiries professionally, and maintain a high level of service, discretion, and follow-through in a fast-paced environment.

Prior Work Experience: 

Demonstrated experience processing payroll through Paylocity or a comparable HRIS payroll platform with responsibility for employee data management, benefit deductions, audits and reporting. 3-5 years of progressive payroll and HR operations experience in a healthcare, multi-site, or similarly regulated environment. Prior experience supporting compensation administration, leave coordination, HR compliance, and employee lifecycle transactions. 

Physical Requirements: 

Physical requirements include standing, walking, sitting, balancing, stooping, kneeling, crouching, crawling, reaching/working overhead, keyboard use, repetitive hand motion, pushing, pulling, lifting and carrying, alternate sitting and standing. Operates in a professional office setting requiring extended periods of computer and phone use. Regularly required to sit, speak, hear, and use hands for administrative tasks. Occasionally required to stand, walk, stoop, reach, and lift office supplies up to 15 pounds. Must be able to manage multiple priorities and respond effectively in a dynamic executive environment. May also move between clinical and administrative office areas and must comply with all workplace safety and confidentiality standards.

Other Information: 

Must have the flexibility to work at our other Richmond area locations on an occasional basis when needed and may require extended hours during payroll processing or audit periods. 

Exhibits strong initiative, personal accountability, and ability to independently identify and execute improvement opportunities.

Full benefits package includes competitive compensation, health insurance, PTO, retirement plan and personal development support. 

This position is full-time, 40 hours per week, and will work Monday through Friday at our Stony Point location. 

We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace.