Payroll & HR Coordinator

0PC01

PVH employment application required. All job offers contingent upon background check and completion of pre-employment physical. 

The Payroll & HR Coordinator provides a crucial role to coordinate and process payroll for employees at Penobscot Valley Hospital. They will ensure that employees are hired and terminated correctly in the payroll software and that the bi-weekly payroll is processed timely and accurately. This position serves as a resource to department managers for approving timecards accurately according to the department’s schedule. 

JOB FUNCTIONS

1. Set up new employees or make updates in the payroll system and enter accurate position, pay, tax, benefits and other related information into the software system.
2. Review timecards and process payroll for PVH employees on a bi-weekly schedule in collaboration with department managers to ensure timecards are accurate.
3. Apply the current union contract and other policies to the payroll and timecards so employees are paid according to the contract.
4. Be a “super-user” of the payroll system and provide training to managers or employees as needed. Maintain awareness of the software processes and updates or changes to the system as they come.
5. Answer questions from employees related to their pay or timecards or pay stub.
6. Run payroll or employee related reports within the software based on routine processes or special requests.
7. Maintain the employee records with necessary updates or changes including but not limited to employee status, salary rates, ETO accruals, tax designations, benefit and earnings, and positions.
8. Collaborate with other staff in Fiscal to post the appropriate Payroll related entries to the general ledger and process check requests and other items as necessary.
9. Review and monitor quarterly and year-end tax reports and ensures they are submitted timely.
10. Tracks renewal dates for required licenses, certifications, immunizations, or other items required of individual employees.
11. Maintains records according to policy.
12. Collaborate with HR to assist with duties such as open enrollment, benefit reconciliations, onboarding, or other support as needed. 
13. Other duties as assigned

Quality Improvement:  Actively participates in the Hospital-wide Quality Improvement Program, actively supports and implements Department-specific Quality improvement initiatives and projects, recommends process improvement as appropriate, reports any quality issues in service delivery and consistently commits to a focus on quality improvement and organizational excellence.

Disaster/Emergency Management:  As an employee of Penobscot Valley Hospital, the position has an inherent role to care for our community members when in need. To this regard, the incumbent will be expected to participate in emergency/disaster preparedness planning and drills as requested. When called upon during a real life disaster/emergency event, the incumbent will be expected to participate in the Hospital’s response to this event, within the scope of professional and personal ability to do so.

Credentials & Experience

• Associate’s Degree in Business, Accounting, or Human Resources required or 2–4 years of applicable experience performing similar job functions; Bachelor’s degree in a related field preferred.
• Minimum of 1–2 years of payroll experience required; 2–4 years preferred.
• Payroll experience in a healthcare setting preferred.

Skills & Competencies

• Strong working knowledge of payroll processes, taxes, and related laws required.
• Basic knowledge of HR laws and employee benefits preferred.
• Excellent written and verbal communication and interpersonal skills required.
• Demonstrated ability to learn and become proficient in payroll and HRIS systems; intermediate Microsoft Office skills required.
• High level of attention to detail and accuracy with the ability to work independently when needed.
• Self-motivated and proactive, with the ability to manage multiple priorities and meet deadlines.
• Demonstrated commitment to teamwork and collaboration in a fast-paced environment.

Benefits

PVH offers a Section 125 Cafeteria Benefits Plan and contributes toward the cost of health, dental, basic life, and disability insurance for employees regularly scheduled to work 30 or more hours per week. Partial employer subsidy is also provided for dependent health coverage.

Part-time employees are eligible for dental, life, and disability coverage and may participate in the health insurance plan. Additional benefits include a 403(b) retirement plan and earned time off (ETO) accrual.