Payroll & HR Coordinator

Beacon Communications is a leader in critical communication systems installation and services the healthcare, education and commercial markets with office locations in CO, CA, and MN. The Payroll & HR Coordinator will work near our CA locations and provide payroll and HR support companywide. The annual salary range for this role is between $68,000 - $75,000 annually, commensurate on relevant education, related experience, and other factors.

Duties and Responsibilities:

• Support payroll for both W-2 and Union employees—especially on public works projects requiring certified payroll reporting
• Manage and submit Certified Payroll reports accurately and on time
• Ensure compliance with prevailing wage and public works requirements
• Prepare reports through LCP Tracker and other reporting systems
• Support regulatory reporting including payroll audits and tax documentation
• Maintain organized payroll records for compliance and retention
• Assist with union payroll reporting and OCIP reporting
• Investigate and resolve payroll discrepancies with accuracy and urgency
• Overseeing recruitment, selection, and the onboarding process
• Ensuring that the company's procedures comply with employment regulations
• Maintain I-9 records and other state and federal reporting requirements
• Benefits administration including open enrollment, benefit billing reconciliations, answering employee questions
• Monitor and process promotions, transfers and terminations
• Reporting on HR related data
• Maintain accurate employee records and HRIS data using multiple systems
• FMLA/ADA/multi-state leave compliance
• Manage employee relations
• May assist in disciplinary actions, performance management
• Works closely with the HR Generalist and other team members
• On-site HR presence for employee questions
• Other special projects and duties as assigned

Other Duties:

This job description does not list all the duties of the job. You may be asked by supervisors or management to perform other instructions and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.

Required Skills & Abilities:

• Great attention to detail
• Proven working experience as an HR Coordinator or Payroll Administrator
• People oriented and results driven
• Excellent active listening, negotiation, and presentation skills
• Strong empathy and interpersonal skills
• In-depth knowledge of labor laws and HR best practices, union experience a plus
• Experience with Union Payroll preferred
• Strong knowledge of payroll compliance, wage laws, and reporting requirements
• Good computer skills including Microsoft Office (Excel, Word, PowerPoint)
• Problem solving skills and resourceful thinking
• Ability to hold information confidential

Education, License and Experience:

• Degree in Human Resources or related field, or equivalent experience
• Minimum 3 years directly related experience in human resources and/or payroll
• 2+ years of Certified Payroll experience

Physical Requirements:

• Requires prolonged sitting, standing, some bending, stooping, and stretching. Requires manual dexterity and eye-hand coordination for data input.
• Occasionally lifts and carries items weighing up to 20 pounds.
• Must maintain a clear background check in order to satisfy customer jobsite badging requirements.
• Must be willing to submit to all vaccinations and screening tests required for customer jobsite badging protocol.
• Consistent, reliable, and timely attendance
• Maintain a clear drug and alcohol screening protocol.
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Travel Requirements:

• As needed.

Management has the right to revise this description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason as outlined in the employee manual or other written agreement.

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.