Payroll & Commission Specialist I

Summary:

This role requires a strong understanding of payroll principles, strong attention to detail, excellent analytical and problem-solving skills, organizational and time management skills. The ability to work independently and as part of a team. Knowledgeable in all payroll systems. Ability to adjust to changing training needs and identify areas for further development with team members. Ability to effectively convey information to diverse audiences.

Coordinates and performs all activities relating to the payroll function including maintaining payroll control records, processing payroll, reporting, and monthly remittances. Assume other payroll related functions and special projects as assigned.

Essential Job Duties:           

• Preparation and processing of bi-weekly payrolls for employees, ensuring accuracy and timeliness. Must be knowledgeable in processing all multistate US payrolls and one Canadian payroll.
• Calculate employee wages, including regular pay, overtime, bonuses, commissions, and other forms of compensation.
• Validate and process time sheets and track leave time (vacation, personal, sick leave).
• Verify taxable fringe benefits to include with payroll processing.
• Calculate and record payroll deductions, including withholding taxes, benefits, garnishments, and other pre-tax and post-tax deductions. Must be able to calculate Federal and State garnishment withholdings.
• Issue and distribute paychecks and / or manage direct deposit processes.
• Respond to employee inquiries regarding payroll and resolve any discrepancies promptly and efficiently.
• Collaborate with P&C to audit and maintain accurate personnel and pay data in UKG payroll software for new hires, salary changes, transfers, etc. Will need to have knowledge of auditing all payroll data. This would include electronic filing of personnel changes.
• Must be able to track and calculate paying overtime true-up in arrears for any non-exempt employee. 
• Prepare and distribute payroll reports to management and other departments as needed.
• Bi-weekly funding request, remittance, reporting, and confirmations for:
• Company 401(k) Plan
• Canada Pension Plan
• Company Charity Withholding and Match
• Company Deferred Compensation Plan
• Company Stock Plan
• Payroll Funding
• Study and standardize procedures to improve efficiency of the department.
• Research payroll tax requirements and withholding calculations for states.
• Provide requested information for internal and external auditors for SOX, Worker’s Compensation, and Federal & State audits.
• Provide employment verifications as requested.
• Ability to independently research and review processes
• Ability to train other team members on processes and deadlines
• Job performance will be achieved when payroll is processed with minimal or zero errors,  customer feedback is positive
• Regular attendance is an essential function of the Payroll and Commission Specialist I position.

 Reporting Relationships: 

• Reports directly to Manager, Payroll
• Reports dotted line to Director, Compensation Management

Requirements:

• 5+ years multi-state payroll experience
• Minimum associate’s degree.
• Proficient in Microsoft office products
• Presentation Skills

Preferred: 

• Negotiation skills
• 4+ years UKG
• Payroll Accounting Experience
• 4+ years of automated time and attendance experience
• 4+ years of automated payroll G/L experience
• Proficiency in foreign language (Spanish, Portuguese, French, German) a plus.

 Physical Requirements: 

• Ability to sit at a computer terminal for long periods of time.
• Ability to be physically in attendance at workstation at designated company office location during normal business hours designated for this position.
• Ability to travel less than 5% of the time
• Ability to lift 10 pounds.

Compensation:

Compensation Range: $58,000 - $68,000

Actual annual salary offered to a candidate will be based on a number of variables including work experience, education and skills/ achievements, and will be mutually agreed upon at the time of offer.  This position is not eligible for a variable pay component as part of the hiring range.

While we’re committed to providing top-tier solutions, we’re just as committed to supporting our own team. Our employees enjoy a variety of comprehensive benefits, including medical/dental/vision coverage, life insurance, and a 401(k) plan with matching provision.  Outside of CA, ScanSource grants 128 hours of paid time off (PTO) each calendar year (prorated for date of hire).   In the state of CA, employees accrue a set number of hours each pay period equaling the same 128 hours of PTO.  ScanSource also celebrates 8 paid company holidays.

ScanSource, Inc. is an Equal Opportunity Employer

EOE/M/F