Payroll and Business Office Clerk

Job Title: Payroll and Business Office Clerk Location: Business Office (112 Sohier Road, Beverly, MA) Position Type: Full-Time Reference: NEC2027A

Position Summary The Payroll and Business Office Clerk is responsible for the accurate and timely processing of payroll for a diverse workforce, including teachers, administrators, and support staff. This position also provides administrative and financial support to the Business Office. As a highly visible role serving all NEC employees, success requires strong attention to detail, excellent customer service, effective communication, and the ability to manage multiple priorities.

Reports To Chief Financial Officer

Supervisory Responsibilities None

Essential Duties and Responsibilities Payroll Processing and Support Prepare and process payroll for all employees, including salaried, hourly, and substitute staff Enter and verify payroll data, including hours worked, salary adjustments, benefits, and deductions Process timecards, overtime, and other payroll-related transactions Maintain and update accrual records; process absence data within the payroll system Complete biweekly and monthly retirement reporting Compliance and Recordkeeping Ensure payroll processes comply with federal, state, and local laws, as well as NEC policies Maintain accurate and organized payroll records, including pay stubs, tax forms, direct deposit information, and garnishments Monitor and reconcile accrual records, resolving discrepancies as needed Systems Management and Data Integrity Maintain and update employee payroll information within the payroll system Assist with payroll audits and reconcile discrepancies Generate and distribute payroll-related reports Employee Support and Communication Respond to employee inquiries regarding payroll, deductions, benefits, and tax withholdings Assist employees with payroll forms, direct deposit setup, and timesheet submission Collaborate with Human Resources and Finance to ensure accuracy of compensation and benefits Business Office Support Assist with accounts payable and receivable functions Maintain accurate financial records and filing systems (electronic and paper) Reconcile financial documents and support monthly reporting Respond to vendor and staff inquiries regarding payments and accounts Prepare and distribute financial correspondence and reports Perform general clerical and administrative duties, including copying, scanning, and data entry

Required Skills and Abilities Ability to maintain a high level of confidentiality Strong written and verbal communication skills Excellent interpersonal and customer service skills Strong organizational skills and attention to detail Ability to manage competing priorities and meet deadlines Proficiency in Microsoft Office Suite and Google Workspace; experience with School ERP Pro Software preferred Working knowledge of federal and state labor laws, including FMLA Understanding of collective bargaining agreements and union-based payroll processes Ability to work both independently and collaboratively in a fast-paced environment

Education and Experience 3–5 years of payroll experience, preferably in a school district or public sector setting Strong knowledge of payroll regulations, labor laws, and tax compliance Experience with payroll systems; School ERP Pro experience strongly preferred Familiarity with public school finance and budget practices preferred

Work Environment Office-based position requiring prolonged periods of sitting and computer use Fast-paced environment requiring prioritization and flexibility Frequent interaction with staff and stakeholders Occasional need to work beyond the standard school day to meet deadlines Ability to lift up to 10 pounds

Terms of Employment Employment is contingent upon successful completion of all required background checks in accordance with applicable laws Must be authorized to work in the United States

Salary Range $60,000 – $70,000

Start Date: 7/1/2026

Interested candidates should forward a cover letter with reference number, resume and references to: Nancy Celli Director, Human Resources ncelli@nsedu.org