Payroll and Benefits Specialist

Job Title

Location : Location

Overview

At Yugo, we’re on a mission to enhance the student living experience—and that includes making sure our teams are supported behind the scenes. As our Payroll and Benefits Specialist, you’ll play a critical role in ensuring our people are paid accurately, supported through life events, and have access to benefits that enable them to thrive.

This role goes beyond processing—it’s about ownership. Located in our beautiful Austin, TX office, you’ll be a key partner across People & Culture, Finance, and Operations, helping drive accuracy, compliance, and a seamless employee experience across payroll, benefits, retirement, and leave programs.

Responsibilities

What You'll Be Doing

Payroll Administration

• Process bi-weekly payroll accurately and on time through ADP Workforce Now
• Validate payroll data including wages, commissions, bonuses, deductions, and tax withholdings
• Partner with Operations and Finance to resolve payroll discrepancies and ensure alignment with budgets and headcount
•  Conduct regular payroll audits and reconciliations, ensuring accuracy and compliance
• Manage year-end processes including W-2 review and distribution
• Maintain payroll reporting and support internal and external audit requests

Benefits Administration

• Administer all employee benefits programs including medical, dental, vision, and voluntary benefits
• Manage enrollments, life event changes, and terminations with a high level of accuracy
• Partner with brokers, carriers, and vendors to resolve escalations and ensure smooth administration
• Support open enrollment planning, execution, and employee education
• Maintain accurate benefits records and ensure data integrity across systems
• Support and manage billing in coordination with Finance Team

Leaves of Absence (LOA) Management

• Administer all leave programs including FMLA, state/local leaves, ADA accommodations, and company leave policies
• Serve as the primary point of contact for employees navigating leave, ensuring a supportive and compliant experience
• Coordinate with third-party administrators and internal stakeholders on leave tracking and documentation
• Manage return-to-work processes and ensure proper system updates and pay/benefit alignment

401k & Retirement Administration

• Administer the company’s 401(k) plan, including eligibility, enrollments, and contribution changes
• Coordinate with plan providers to ensure accurate payroll deductions and employer contributions
• Support compliance activities including nondiscrimination testing, annual notices, and audits
• Assist employees with retirement plan questions and education
• Ensure timely reconciliation of contributions and funding

Workers Compensation

• Manage workers’ compensation claims from intake through resolution
• Partner with carriers, employees, and managers to ensure timely reporting and proper documentation
• Track claims, support return-to-work efforts, and monitor trends
• Ensure compliance with state-specific requirements and reporting obligations

Compliance & Process Improvement

• Ensure compliance with multi-state tax regulations, labor laws, and internal policies.
• Maintain payroll-related tax setups and coordinate with relevant jurisdictions on tax filings.
• Partner with internal and external stakeholders to support audits, benefits renewals, software integrations and process enhancements.
• Identify and implement opportunities for continuous improvement in payroll and benefits operations.
• Develop and maintain clear documentation for payroll, benefits and leave processes

Employee Support

• Serve as a trusted resource for employees regarding payroll, benefits, retirement, and leave questions
• Provide clear, timely, and empathetic communication
• Educate employees on payroll timelines, deductions, and benefit offerings

Handle sensitive information with a high level of confidentiality and professionalism

Qualifications

Here's What You'll Bring:

• 3+ years of experience in payroll and benefits administration in a multi-state environment
• Strong experience with ADP Workforce Now (or similar HRIS/payroll systems
• Working knowledge of 401(k) administration, leave laws (FMLA, ADA), and workers’ compensation
• Strong understanding of payroll tax regulations and benefits compliance
• High attention to detail with strong problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and a service-oriented mindset

Here’s a snapshot of what we offer:

• Competitive Salary of $65,000 - $70,000 / annually 
• Generous benefits package! Including health, dental and vision.
• 401K + 4% employer matching
• Three weeks of PTO
• Paid wellness time
• Paid volunteer time
• Paid YuDay
• Parental Leave
• 11 paid holidays
• Company paid STD, LTD and Life insurance

At Yugo, we believe in creating a culture where everyone belongs and feels empowered to do their best work. If you're looking to make an impact in a people-first environment, apply today.

#payrollspecialist #benefitspecialist #humanresources

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