Payroll & Benefits Specialist

You’ll be a trusted partner across the organization, collaborating with Human Resources, Finance, leadership, and external vendors to manage payroll and benefits operations with precision and care. Your expertise will help maintain compliance with all regulatory requirements, safeguard data integrity, and continuously enhance our systems and processes.

If you enjoy solving problems, improving workflows, and making a meaningful impact on employees’ day-to-day experiences, this is an excellent opportunity to grow your career in a collaborative and fast-paced environment.

• Execute end-to-end payroll processing for all employees, including reviewing and validating time entries, calculating wages, administering deductions, garnishments, and allowances, and processing payroll adjustments as needed.
• Post payroll entries to the general ledger and perform payroll-related account reconciliations.
• Monitor payroll cycles to ensure all deadlines, approvals, and submission requirements are met consistently and accurately.

• Administer employee benefit programs, including medical, dental, vision, life insurance, voluntary benefits, and retirement plans.
• Manage employee enrollments, terminations, qualifying life events, and coverage changes in benefits and payroll systems.
• Administer retirement programs such as the 401(k) plan and employee stock programs, including enrollments, contributions, and reporting.
• Coordinate annual open enrollment and support plan changes, ensuring accurate setup and timely communication.

• Ensure payroll, benefits, and retirement plans comply with all applicable federal, state, and local regulations.
• Stay current on changes in payroll, employment, and benefits regulations and proactively implement process or policy updates.
• Support internal and external audits by preparing documentation, reports, and reconciliations related to payroll and benefits.

• Maintain accurate employee data across payroll, HRIS, and benefits administration systems.
• Prepare, review, and reconcile payroll and benefits reports, ensuring data integrity and accuracy.
• Participate in payroll and benefits system implementations, upgrades, and enhancements, including employee self-service tools.
• Identify opportunities to improve payroll and benefits processes for efficiency, accuracy, and employee experience.
• Conduct cost-benefit analysis and benchmarking to support informed benefits and retirement plan decisions.

• Respond to employee inquiries regarding payroll, taxes, deductions, benefits coverage, and retirement plans with accuracy and professionalism.
• Prepare and distribute clear, timely employee communications related to payroll processes, benefits programs, open enrollment, and policy updates.
• Build strong, trusting relationships with employees and leaders across the organization by providing dependable support and subject-matter expertise.

• Bachelor’s degree in Human Resources, Finance, Business Administration, or a related field, or equivalent practical experience.
• 2–4 years of experience administering payroll and employee benefits, including retirement plans.
• HR certification (PHR, SHRM-CP) - Preferred
• Strong working knowledge of payroll practices, taxation, and compliance requirements at the federal, state, and local levels.
• Experience with payroll and HRIS systems, including system updates, reporting, and troubleshooting.
• Demonstrated ability to manage confidential information with discretion and professionalism.
• Strong attention to detail, analytical skills, and commitment to accuracy.
• Excellent communication and interpersonal skills, with the ability to explain complex payroll and benefits concepts to employees at all levels.

• $55,000 - $60,000 per year, depending on experience
• Comprehensive benefits package including medical, dental, vision, and life insurance
• Paid time off and paid holidays
• 401(k) plan with company match
• Generous employee stock purchase program

• Be part of a company that values people, culture, and growth
• Play a key role in shaping the employee experience from day one
• Work with a supportive team in a collaborative environment
• Opportunity to grow within HR