Payroll and Benefits Specialist

Calumet Public School District 132

Payroll & Human Resources Specialist

Calumet Public School District 132 is seeking a detail-oriented, organized, and customer-service driven Payroll & Human Resources Specialist to support the daily operations of the Human Resources and Payroll Department. The ideal candidate will possess strong payroll processing knowledge, excellent communication skills, and experience working with school district software systems including iVisions, BenefitSolver, and Frontline.

This position plays a critical role in ensuring accurate payroll processing, maintaining employee records, supporting benefits administration, and assisting staff with payroll and HR-related inquiries.

Essential Duties and Responsibilities

Payroll Responsibilities

• Process and maintain accurate payroll records for all district employees.
• Compile payroll data including hours worked, leave time, taxes, insurance deductions, union dues, and wage adjustments.
• Review and audit payroll reports to ensure accuracy and compliance.
• Process employee payroll changes including salary adjustments, deductions, direct deposits, and benefit changes.
• Assist with year-end payroll processing and reporting, including W-2 preparation and reconciliation.
• Prepare payroll-related reports for administration, auditors, and state agencies.
• Maintain confidentiality of payroll and personnel information.

Human Resources Responsibilities

• Maintain and update employee personnel files and HR databases.
• Assist with onboarding, employment paperwork, and personnel transactions.
• Support benefits administration including enrollments, changes, and employee assistance.
• Respond to employee inquiries regarding payroll, benefits, leave, and personnel records.
• Maintain accurate records related to workers' compensation, leaves, and other employee matters.
• Prepare reports and documentation as requested by administration.

Systems & Compliance

• Utilize district software systems including:
  • iVisions
  • BenefitSolver
  • Frontline
  • Microsoft Office Suite (Excel, Word, Outlook)
• Ensure compliance with district policies, payroll regulations, and applicable state and federal laws.
• Assist with audits and reporting requirements.
• Perform other duties as assigned by the  CSBO, HR Director or Administration.

Qualifications

• Associate's Degree required; Bachelor's Degree preferred in Human Resources, Business Administration, Accounting, or related field.
• Minimum of 2 years of payroll, human resources, or school district office experience preferred.
• Experience with school district payroll systems strongly preferred.
• Working knowledge of iVisions, BenefitSolver, and Frontline preferred.
• Strong proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines with accuracy.
• Strong interpersonal and communication skills.
• Ability to maintain strict confidentiality.

Compensation & Benefits

Starting salary begins at $65,000 annually and is commensurate with experience.

The District offers a comprehensive benefits package including:

• Medical insurance
• Dental insurance
• Vision insurance

Additional benefits are provided in accordance with District policies and applicable employment agreements.

Application Process

Interested candidates should submit:

• Letter of interest
• Resume
• Three professional references

Applications will be accepted until the position is filled.

Calumet Public School District 132 is an Equal Opportunity Employer.