Payroll & Benefits Coordinator

Job Title: Payroll/Benefits Coordinator

The Payroll/Benefits Coordinator plays a vital role in supporting the day-to-day operations of the Payroll and Benefits functions for a prestigious legal group. This position is responsible for coordinating firmwide payroll and benefits administration while providing support to the accounting team. This role reports to the Payroll and Benefits Manager. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced, deadline-driven environment that requires strict confidentiality. Our firm maintains a collegial work environment that prioritizes internal promotion, training, and professional development. We strive to see our employees grow! As our team-members progress and demonstrate a consistent ability to meet performance standards, promotional opportunities become available.

Essential Job Responsibilities

Payroll Administration:

• Process and audit payroll changes, including new hires, terminations, rate changes, and deductions
• Review and correct timecards and coordinate PTO approvals
• Input batch payroll data and audit payroll changes for accuracy
• Sort, prepare, and distribute paychecks
• Manage payroll inbox and respond to employee inquiries in a timely manner
• Assist with resolving payroll discrepancies and state tax jurisdiction issues
• Perform ad hoc payroll, benefits, or accounting-related tasks as requested by the Payroll and Benefits Manager or VP of Finance

Benefits Administration:

• Assist with or conduct new hire benefit orientations and support employees with benefit enrollment and elections
• Support Open Enrollment preparation and execution
• Maintain benefit records and ensure benefit changes are accurately entered into the system
• Assist employees with benefit claims and general benefits inquiries

Required Knowledge, Skills, and Abilities:

• Ability to manage multiple tasks independently in a fast-paced, deadline-driven environment
• Strong attention to detail with accurate data entry skills
• Ability to handle confidential employee and payroll information with discretion
• Proficiency in Microsoft Office Suite
• Ability to quickly learn and effectively use payroll and benefits systems
• Strong verbal and written communication and organizational skills

Required Education and Training:

• Bachelor’s degree in Accounting, Business Administration, Human Resources, or a related field