Payroll and Benefits Coordinator

Summary:  The payroll and benefits coordinator is a 12-month, part-time (50%) position reporting to the director of finance. The payroll and benefits coordinator is responsible for payroll and benefit administration, recruitment and onboarding of new employees, coordination for the annual review and revision of the employee handbook, and compliance with state and federal regulations relating to payroll and benefits. In addition to the responsibilities listed below, perform other duties as assigned by the director of finance.  

Responsibilities:

Payroll Administration:
Prepare and manage bi-weekly and semi-monthly payroll.
Prepare quarterly payroll reconciliations for annual audit.
Maintain and monitor internal accounting ledgers of all payroll/compensation activities. 
Process 1099 contractor’s contracts.
Process and run year-end W-2’s.

Employee Benefits Administration:
Manage benefits for current employees, including enrollment management, inquiries, and problem resolution regarding pension, tax-deferred benefits, short- and long-term disability, FMLA, life insurance, and workers' compensation within the Paycom payroll system. 
Manage terminated employees’ paperwork, including COBRA, unemployment, and monitoring payments of COBRA participants. 
Prepare all insurance payables; review billing statements, verify participant contributions, and authorize payments.
Assist in the research and development of new plans or modifications to existing plans.
Provide data requests for benefits-related census and benchmarking.
Review insurance billing statements, verify participant contributions, and authorize payments.
Organize, prepare, and conduct annual benefits of open enrollment.
Maintain employee files, including attendance records.
Notify employees of time off balances.

Other:
Update the Paycom payroll system annually (as needed) for attendance policy updates (accruals), benefit policies, announcements, calendars, etc.
Maintain Paycom payroll system EDI feeds and accuracies. 
Coordinate, maintain, and monitor employee and parent Criminal Offender Record Information (CORI) database and (SORI) database, including fingerprint-based criminal background checks and providing homeroom teachers with updated CORI lists.
Point of contact for MEP Retirement newsletters, 403b audit paperwork collection, such as employee census and payroll reports.
Annual compliance and reporting as assigned.
Send out annual contracts and seasonal stipends.

Recruitment and Onboarding:
Coordinate the process for annual employee handbook review and revision.
Manage compliance and review of human resources-related policies and procedures for School employees.
Coordinate recruitment and onboarding of new employees (e.g., postings, managing position descriptions, etc.).

As an employee of Nashoba Brooks School, the payroll and benefits coordinator will model integrity, professionalism, curiosity, responsibility, creativity, and respect for all persons, as well as a demonstrated commitment to advancing the School’s core values of integrity, collaboration, inclusivity, empathy, and resilience.

If extreme weather, a public health emergency, damage to School property or any other events interrupt or substantially curtail the School's regular operations, the School in its sole discretion may: (1) extend, condense, or otherwise modify the School year; (2) change the facilities in which the School's educational program, including classes, programs, activities and events ("Program") are held; (3) change the manner and format in which the School conducts its Program, including but not limited to changing from in-person to on-line instruction; or (4) otherwise modify, postpone or cease all or part of its operations.

Prior Payroll and Benefits Experience