Payroll & Benefits Administrator

Position Details

• Schedule: Full-time 1.0FTE 40 hours/week.
• Location: Northeast Minneapolis Corporate Office -Hybrid (Remote potential after training is complete)
• Salary Range: Starting range $60,028.20-$69,014.40/year (Where an applicant may fall on the salary range will vary based on a variety of factors, including but not limited to experience & education)

Benefits

• Health Coverage: Medical, Dental & Vision Insurance 
• Retirement: 401(K) with Company Match, Profit Sharing
• Time Off: Generous PTO, Holiday Pay, Floating Holiday
• Disability Coverage: Short & Long-Term Disability
• Family Support: Paid Leave and Disability
• Performance Incentive: Discretionary Bonus Based on Company, Department, and Individual Goals

Key Responsibilities

Payroll and System Administration

• Maintain and review payroll processing systems to ensure timely and accurate processing of multi-state payroll on a bi-weekly basis ensuring accurate job data changes, rates of pay, earnings, deductions, and tax withholding.
• Process monthly distributions, quarterly, and annual year-end bonus payrolls for multiple companies. Process additional off-cycle payrolls as needed.
• Complete appropriate audits related to tax filing and file transmissions to external entities including benefit providers, banks, government agencies, etc.
• Ensure compliance, maintain knowledge of payroll related federal, state, local, tax/wage and hour laws and best practices.
• Provide timely customer service to all employees with payroll questions or concerns.
• Resolve payroll discrepancies/irregularities timely with a focus on continuous process improvement and error reduction.
• Ensure data integrity within the HRIS system as it relates to onboarding new hires, job changes, terminations, benefit enrollment, direct deposit, and tax forms.
• Monitor and maintain HRIS system performance including review, testing and implementation of new systems, system configuration changes, and/or upgrades.  Collaborate with HRIS vendor, UKG, for support by submitting support cases/service requests as needed.

Benefit Administration

• Administration of benefit enrollment for new hire, annual open enrollment and qualifying life event changes; approve enrollments, perform audits, and prepare and send enrollment files to benefit vendors.
• Ensure accurate enrollment through audits and invoice reconciliation
• Assist employees with enrollment submissions and questions timely.
• Communicate with employees regarding election changes, discrepancies or necessary updates including annual contribution limits and other benefit related items.
• Maintain benefit vendor relationships
• Develop and provide reporting to leadership and internal and external parties as requested.
• Responsible for required mandated reporting including but not limited to ACA and EEOC, etc.
• Respond to employee and leadership inquiries related to benefits and HRIS functionality including time and attendance records, job changes, benefit enrollment/changes, etc.
• Prepare and distribute appropriate HRIS communications in a timely manner to address system and process changes. Create and maintain end user training materials.
• Manage employee leave of absence planning and questions including creating individualized benefit payment plans for each employee on a leave of absence.
• Responsible for administration of the Variable Pay Program.
• Ensure the system is prepared for configuration changes as required to meet organizational needs and adhere to all regulations.
• Assist with physician leave of absence planning and questions. Collaborate with Human Resources Business Partner, Provider Requests, Site Administrative Director and provider to develop PDO and leave of absence plan prior to leave start date.
• Any and all other duties as assigned.

Essential Functions: In order to perform this job successfully, an individual must be able to perform each essential function satisfactorily and regular attendance is required. The responsibilities listed below are representative of the primary essential functions required; additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education and/or Experience: 

Bachelor’s degree in Human Resources Management or related field preferred; equivalent experience considered in place of degree. Knowledge of HRIS system utilization and data highly preferred. Knowledge of FLSA and wage and hour laws required. Previous payroll experience and two or more years of progressively responsible human resources experience strongly preferred.

Certifications/Licenses:

• PHR/SHRM-CP, SPHR/SHRM-SCP, or CPP certification is preferred.

Qualification Requirements: The qualifications listed below are representative of the knowledge, skills, and/or abilities required to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills, and Abilities

Required Knowledge

• Microsoft Office applications with an emphasis on Excel
• FLSA, applicable wage and hour laws, Internal Revenue Code (IRC), and other employment laws and regulatory requirements as they apply to payroll
• Minnesota Paid Family Medical Leave
• Mathematics
• Ultimate Kronos Group (UKG) Software (HRIS)

Required Skills

• Excellent written and verbal communication skills
• Excellent Interpersonal and Customer service skills
• Problem solve, prioritization, critical thinking and analytical skills
• High level of organizational skills with a strong attention to detail and follow through
• Time management
• Self-motivated

Key Abilities

• Build and maintain collaborative relationships with all levels of the organization as well as outside vendors
• Analyze data and provide recommendations
• Multitask
• Interface with all levels of the organization, specific strength in influencing decision makers and managing expectations
• Work independently as well as in a team environment
• Adapt and work in a fast-paced, change driven environment
• Maintain the highly confidential nature of human resources work
• Identify and resolve complex issues, take initiative even under unfamiliar or ambiguous circumstances. Sense of accountability and sound personal judgment.

Physical Requirements: The physical requirements described here are representative of the physical demands required by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee may be required to lift and transport up to 50 pounds on occasion and reach to hang scopes and stock supplies.  Must be able to stand for long periods of time and move quickly on their feet.  Employees must be able to tolerate personal protective equipment including; gowns, gloves, face masks and eye protection. Employees may be required to travel to other company locations due to staffing and training needs.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

Working Environment: The working environment described here is representative of the setting which an employee may encounter on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

While performing the duties of this position, the employee works in a clinical environment and may be exposed to hazardous chemicals or conditions including exposure to blood or other body fluids. Appropriate Personal Protective Equipment (PPE) and training will be provided. The employee is exposed to a computer monitor daily. The employee may be required to travel by automobile and exposed to changing weather conditions while performing the duties of this position. While performing the duties of this position, the employee must be alert to conditions that may impact the safety of patients, employees and visitors.

This job description reflects management’s assignment of key responsibilities; it does not prescribe or restrict the tasks that may be assigned.

MNGI Digestive Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

It is the policy of MNGI Digestive Health to comply with all federal and state laws concerning the employment of persons with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC). Furthermore, it is the company policy not to discriminate against qualified individuals with disabilities in regard to application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment

MNGI’s Culture of Caring

We are caring people, caring for people - working with Compassion, Teamwork, and Integrity

• Compassion: being empathetic and considerate of the needs of our patients and caregivers
• Teamwork: Being accountable for actions, supporting each other in meeting the needs of our patients, and respecting the voice/opinions of others assuming good intent.
• Integrity: Demonstrating honesty, trustworthiness, and transparency whenever you interact with patients or each other.