Payroll & Benefits Administrator

Do you take pride in delivering accurate payroll and supporting employees through every stage of their benefits journey? Have you been searching for a great company that's family owned, that recognizes your contributions, and has a great environment? A company whose goal and purpose is to Improve the Lives of Families? Take a look at Equity Resources! Come grow with a team that values precision, service, and trust.

Why you’ll love working here

• Candidates will work a structured hybrid schedule to support payroll operations, collaborate with employees, and manage benefits administration. Candidates can enjoy our corporate office in Newark’s historic downtown square.
• Choose from flexible hours ending at 5PM or 5:30PM, normally.
• Generous PTO, 10 paid holidays, plus a day off for your birthday!
• Full benefits package (including pet insurance!) first of the month after your first 30 days.
• 401(k) option with a generous company match —helping you grow your retirement savings faster.
• Earn extra cash through our referral programs, $500 for each borrower you refer, and up to $5,000 for referring an experienced Loan Officer.
• Join a stable, employee-focused company that’s been growing since 1993.

• Associate degree in Human Resources, Business Administration, or related field; Bachelor’s Degree preferred (or equivalent combination of education and experience).
• Minimum of 3 years of experience processing multi-state payroll and payroll taxes required; basic accounting knowledge required. Experience with sales commissions and incentive pay strongly preferred.
• Certified Payroll Professional Certification (CPP), Fundamental Payroll Certification (FPC), SHRM-CP, or PHR preferred but not required.
• Knowledge of the FLSA and various state regulations relative to payroll.
• Proficiency with Microsoft Office applications and HR technologies, including web-based payroll/HRIS is required, experience with Paylocity HRIS preferred.
• Strong analytical and problem-solving skills with high attention to detail; able to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to work independently and resolve issues with sound judgment.
• Excellent written and verbal communication skills, with the ability to effectively engage employees at all levels.

What your day will look like

The primary objectives of the Payroll & Benefits Administrator are to independently maintain, update, and process payroll timely and accurately. Additional duties will include maintenance of employee records in the HRIS system, report generation, and administration of benefits.

The following duties would be applicable:

• Process biweekly payroll, including validation of employee data, special payroll runs, and adjustments. Improve payroll and commission processes for efficiency and accuracy.
• Maintain payroll records, including manual checks, stop payments, direct deposit updates, and special pay items (commissions, bonuses, garnishments).
• Monitor payroll tax filings and year-end processes completed by vendor (e.g., W-2s) to ensure compliance with federal, state, and local regulations.
• Conducts research, provides guidance, and ensures compliance with federal and state wage payment regulations.
• Maintain accurate HRIS records (new hires, terminations, pay changes, benefits, etc.) and generate reports as needed.
• Completes Verifications of Employment for current and former employees as needed.
• Serve as primary point of contact for payroll and HRIS inquiries, researching and resolving issues promptly.
• Manage employee benefits lifecycle, including enrollments, payroll deductions, and HSA and 401(k) administration, while partnering with vendors (Paylocity & Fidelity).
• Reviews benefits discrepancy reports from vendors and works with Paylocity and Vendor to efficiently resolve discrepancy with minimal impact to employee.
• Monitors pending coverage as a result of Evidence of Insurability and follows up with Vendor and/or employee as necessary.
• Facilitates COBRA administration through Paylocity. Ensures terminated employees are transferred to COBRA Admin portal and appropriate paperwork is distributed by Paylocity.
• Maintain strict confidentiality of employee and payroll data and adhere to company policies, procedures, and ethical standards.
• Provide support to the HR team and assist with additional duties as needed.

Equity Resources, Inc. is a privately owned and operated mortgage company headquartered in Newark, Ohio. We are licensed in 22 states, including Washington D.C., and operate branch offices in many of those locations. Our vision and purpose at Equity Resources, Inc. is quite simply to Improve the Lives of Families. We pride ourselves in creating Raving Fans of our customers AND our employees. We are celebrating our 33rd year in business and are continuing to grow! Come join our team!

Equity Resources offers a comprehensive total compensation and benefits package that includes medical, dental, and vision insurance; 401(k) with company match; company-paid life insurance; and much more!

Equity Resources is an equal opportunity employer. It does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.