Payroll & Benefits Administration

The Payroll & Benefits Administration Coordinator supports the day-to-day execution of payroll and benefits operations for 600+ employees across Interface. This role partners closely with the Payroll Associate Manager, People Team, Finance, and Benefits vendors to ensure payroll is processed accurately and on time, and that employee benefits administration is handled smoothly and compliantly. 

This position is ideal for someone with foundational payroll and HR operations experience who is looking to grow their expertise in multi-state payroll, benefits administration, and compliance within a collaborative People Team environment. 

Responsibilities

Payroll Support 

• Support bi-weekly payroll processing and payroll reporting under the direction of the Payroll Associate Manager 

• Review timecards and payroll data for accuracy and completeness 

• Assist with processing manual checks related to terminations, adjustments, or corrections 

• Support payroll inputs including bonuses, commissions, and other variable compensation 

• Assist with calculating final pay and payroll adjustments in accordance with company policy 

• Respond to employee and manager payroll questions and escalate issues as needed 

• Maintain payroll records and documentation in alignment with internal controls 

Benefits Administration Support 

• Support day-to-day benefits administration activities, including enrollments, changes, and terminations 

• Run and maintain routine benefits reports related to enrollments, eligibility, deductions, etc. 

• Support benefits audits, open enrollment preparation, and data reconciliation 

State Tax Filings & Compliance Support 

• Assist with maintaining state payroll tax accounts and supporting state tax filings 

• Help ensure ongoing compliance with federal, state, and local payroll regulations 

Personnel Files & Employment Verifications 

• Assist employees with employment and income verification requests 

• Help ensure records are maintained in accordance with retention guidelines 

People Team Support 

• Provide administrative and operational support to the broader People Team as needed 

• Assist with payroll documentation, process updates, and continuous improvement efforts 

• Perform additional duties as assigned in support of payroll and people operations 

Qualifications

• 1–2 years of experience in payroll  

• Exposure to multi-state payroll preferred 

• Experience with Workday Payroll and/or ADP is a plus 

• Proficiency in Microsoft Excel REQUIRED

• Strong attention to detail with a high level of accuracy 

• Ability to handle confidential and sensitive information with professionalism 

• Strong written and verbal communication skills 

• Desire to continue developing payroll, benefits, and compliance knowledge 

EEO Statement  

Interface Systems will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment, without regard to their race, color, religion, sex, age, sexual orientation, gender identity, national origin, status as a protected veteran, or individual with a disability. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment, or recruitment advertising; layoff or termination; for rates of pay or other forms of compensation; and selection for training, including apprenticeship.   
Interface Systems will, in all solicitations or advertisements for employees placed by or on behalf of the Interface Systems, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, status as a protected veteran, or individual with a disability.   

Base range for this role is $25 - $30/hr. Pay is determined by various factors, including but not limited to: relevant experience, skill set, qualifications, and other business and organizational needs. Please note that compensation ranges may differ for candidates in other locations. For more information about the perks and benefits of working at Interface, please check out our careers page.

Interface Systems is an Equal Employment Opportunity employer - all qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment, or recruitment advertising; layoff or termination; for rates of pay or other forms of compensation; and selection for training, including apprenticeship.  

If you need assistance or an accommodation in completing this application or during any phase of the interview process due to a disability, please contact us at recruiting@interfacesys.com. Any information will be treated as confidential and only used for the purpose of determining an appropriate accommodation as part of the recruiting process.