Payroll & Benefit Advisor

The Payroll and Benefits Advisor is responsible for the end-to-end management of payroll and benefits for both unionized and non-unionized employees. This role ensures the accurate and timely processing of payroll, compliance with all applicable payroll tax regulations, reconciliation of payroll accounts, administration of employee benefits, and oversight of various payroll deductions.

• Process biweekly payroll transactions accurately and on time, including timesheets, benefits, new hires, terminations, retirements, and other payroll changes for unionized and non-unionized employees
• Act as the primary liaison with benefit providers to administer programs such as Retirement, Health & Dental, Short-Term Disability (STD), and Long-Term Disability (LTD)
• Administer employee leaves (e.g., bereavement, maternity/parental, sick leave, leaves of absence) in accordance with the Collective Bargaining Agreement and company policies
• Prepare and analyze monthly and annual reports (e.g., vacation usage, sick leave, leave of absence (LOA) trends)
• Generate employment verification and salary confirmation letters as required
• Coordinate and review payroll processes to ensure data accuracy, compliance, and efficiency
• Partner with operations management to monitor and document irregular payroll costs, including overtime and overpayments
• Collaborate with corporate payroll teams to reconcile discrepancies and process transactions related to expatriate payroll and local tax requirements
• Maintain accurate employee records, issue Records of Employment (ROEs), and support year-end activities including T4 reconciliation and tax reporting
• Identify gaps in payroll policies, procedures, and practices, and work with HR leadership to implement improvements
• Support HR initiatives that foster positive employee relations, engagement, and compliance with applicable legislation and internal policies
• Participate in special projects and perform additional duties as assigned

To be successful in this role, candidates must be able to perform the essential duties effectively. The qualifications below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to support individuals with disabilities.

• Bachelor’s degree in Human Resources, Finance, or a related field, or equivalent combination of education and experience
• Minimum of 3 years of payroll experience, including both unionized and non-unionized environments
• Experience in the Oil & Gas sector or with drilling contractors is considered an asset
• Strong knowledge of federal and provincial payroll legislation, including Employment Standards, Canada Pension Plan (CPP), Employment Insurance (EI), Workers’ Compensation, and the Income Tax Act
• High level of integrity with the ability to handle confidential information with discretion, accuracy, and timeliness
• Solid understanding of union regulations and collective agreements as they relate to payroll and HR practices
• Highly detail-oriented, with strong organizational skills and the ability to work independently with minimal supervision
• Proficient in Microsoft Office applications, particularly Excel, with strong overall computer skills
• Effective written and verbal communication skills, with the ability to interact professionally with employees, management, and external stakeholders
• Strong analytical and problem-solving skills, with sound judgment and the ability to follow and interpret instructions
• Ability to manage competing priorities and work under pressure in a fast-paced, deadline-driven environment, including outside regular business hours when required
• Demonstrated initiative in handling routine matters, exercising sound judgment, and knowing when to escalate issues
• Canadian Payroll Association (CPA) certification (PCP or CPM) is considered an asset