Payroll and Accounts Payables Specialist

About Us

Durham Exchange Club Industries (DECI) is a mission-driven nonprofit dedicated to empowering individuals with disabilities and other barriers to employment through meaningful work opportunities, job training, and community engagement. For decades, DECI has combined compassion with operational excellence to create an inclusive, supportive workplace where every contribution matters.

We believe in dignity through work, teamwork, and making a positive impact in our community, and we’re looking for someone who shares those values.

About the Role

We are seeking a detail-oriented and reliable Payroll & Accounting Specialist to play a key role in supporting both our employees and the financial health of our organization. This position ensures accurate payroll processing while contributing to essential accounting operations that help sustain our mission.

If you’re someone who values purpose-driven work and takes pride in accuracy, organization, and teamwork, this is a great opportunity to make a difference.

What You’ll Do

Payroll Administration

• Process payroll for staff and program participants with accuracy and timeliness
• Manage direct deposits, check distribution, and payroll reporting
• Maintain up-to-date employee deductions (health, dental, garnishments, 401(k), etc.)
• Track PTO balances and maintain supporting documentation
• Implement payroll updates from Human Resources and Program Services

Employee Benefits Support

• Process Health Reimbursement Account (HRA) claims

Accounting & Financial Operations

• Prepare and post accounts receivable transactions and deposits
• Process accounts payable invoices with accuracy and proper coding
• Ensure timely payments to maximize discounts and avoid late fees
• Maintain financial reports for A/P, A/R, and fixed assets
• Track, tag, and record fixed asset purchases and disposals
• Assist in monitoring billing accuracy, including CAP billing audits
• Prepare deposits for cafeteria related revenue

Compliance & Reporting

• Maintain accurate records to support audits and financial reviews
• Assist with year-end audit preparation

Additional Responsibilities

• Provide backup support for front office and administrative operations
• Manage incoming/outgoing mail and postage
• Process wage verification requests
• Distribute petty cash
• Support team members and take on additional duties as needed

QUALIFICATIONS

Education & Experience

• High school diploma or equivalent required with a minimum of two years' experience of payroll processing 
• Coursework or training in accounting, finance, or business is a plus
• Prior experience in accounts payable/receivable, or general accounting preferred
• Experience working in a nonprofit or human services environment is helpful but not required

Technical Skills

• Experience with payroll systems and timekeeping platforms (Paylocity preferred)
• Proficiency in Microsoft Office, particularly Excel
• Familiarity with basic accounting functions such as A/P, A/R, and payroll reporting
• Ability to learn and use accounting and financial software systems

Core Competencies

• Strong attention to detail and accuracy in data entry and financial processing
• Ability to manage multiple responsibilities and meet deadlines
• Strong organizational and record-keeping skills
• Ability to maintain confidentiality of sensitive payroll and employee information
• Effective communication skills and ability to work collaboratively across departments
• Dependable, flexible, and willing to assist with a wide range of administrative duties
• Commitment to supporting DECI’s mission of inclusive employment and community impact

Other Requirements: U.S. Citizen or U.S. work qualification