Payroll & Accounts Payable Specialist

This position combines the functions of both running Payroll and handling all of the invoices for Accounts Payable. Some of the essential functions are as follows:

PAYROLL FUNCTIONS

• Process payroll on a bi-weekly basis through mainly direct deposit and a few manual checks
• Maintain all payroll records accurately for internal and external audits
• Assist with inputting quarterly staffing data (Payroll-Based Journal) to the Centers for Medicare/Medicaid Services
• Respond to employee inquires/requests regarding payroll matters in a timely and professional manner
• Assist HR with orientation of new hires when needed
• Maintain current with employee compliance training

ACCOUNTS PAYABLE FUNCTIONS

• Verify all invoices for appropriate documentation and approval prior to payment
• Post transactions and maintain ledgers using computerized financial software
• Print accounts payable checks, obtain signatures and distribute payments
• Reconcile statements and transactions
• Communicate effectively with vendors, staff, residents and administration
• Update various information daily or as needed
• Prepare cleared checks for storage, including scanning all of the vendor invoices 
• Serve as a backup for the front desk receptionist by answering phone calls and directing them where they need to go
• Remain current with required employee compliance training

Required Qualifications and Skills

• High school diploma or equivalent; additional courses or training in accounting related functions
• At least 2 years’ experience with an HRIS and direct electronic payroll processing
• Proficiency in Microsoft Office and Excel
• Attentiveness to accuracy and detail
• Strong interpersonal and customer service skills
• Effective problem-solving skills
• Good time management and productivity

Preferred Qualifications and Skills:

• Associate’s degree in accounting, business administration, or related field
• Experience with PayCom HRIS
• A desire to discover and learn new processes, learn new technology, and recommend improvements