Payroll & Accounts Payable Specialist

Position Summary:

With general supervision of the Accounts Payable & Payroll Director, Payroll/Accounts Payable Specialist performs detailed accounting work to ensure a high degree of accuracy and efficiency recording and reporting financial transactions for assigned areas of Accounts Payable and Payroll.
Pay: $55,000 / year 

 Job Functions:

• Promotes and fosters a safe and secure operating environment.
• Applies standard concepts, practices, and procedures within accounts payable and payroll functions, adapting to changes in guidelines and applies exceptions when authorized.
• Recommends changes to departmental procedures and processes for purpose of internal control and efficiency.
• Evaluates impact of changes to Company business activities and applies applicable rules.

            Accounts Payable:

• Verifies, researches problems, and ensures timely and authorized payment of invoices and payment requests, including invoices that need immediate processing and approval.
• Codes invoices and maintains spreadsheets to monitor expenses according to the corporate chart of accounts, special instructions, or circumstances.
• Inputs documents and validates integrity in OnBase document Imaging and Workflow system.
• Partners with vendors, stations, employees, and other departments, on accounts payable issues, documenting procedures for non-routine vendors and processes.

            Payroll

• Ensures timely and authorized payment of employees’ paychecks and employees are paid in compliance with Company policies.
• Supports at least one other collective bargaining unit’s payroll.
• Ensures payroll compliance with collective bargaining unit(s). Requires detailed understanding of contract pay rules.
• Responsible for specific bargaining unit(s) time accrual records relating to sick and vacation time.
• Handles various payroll adjustments, such as shortages, discrepancies, garnishments, etc.
• Considers the employee as a customer of the Payroll Department.
• Maintains payroll files.
• Provides backup to others in department and assists with special projects.
• Recommends changes to departmental procedures and processes for purpose of internal control and efficiency.
• Adapts to changes in guidelines and applies exceptions when authorized.

Required Competencies:

• High degree of professionalism and ability to keep sensitive information confidential.
• Judgment and initiative necessary to determine priorities to meet various deadlines and accuracy of invoices. Must suggest/implement new policies and procedures to improve internal control and efficiency of banking and Accounts Payable systems.
• Ability to communicate fluently in English.

Education & Experience:

            Required:

• One year experience in payroll and one year in Accounts receivable or accounts payable.
• Ability to perform a volume of numerical detailed work with a high degree of accuracy.
• Proficiency in Microsoft Word and Excel

Preferred:

• Associate degree in accounting or equivalent experience
• Experience in OnBase, Infinium, Concur, PMI
• Problem solving
• Analytical Ability
• Interpersonal Skills
• Communication Skills

Supervisory Responsibilities:

None

Work Environment, Physical Demands & Travel:

• Corporate office; may be eligible for hybrid work
• Majority of time is spent at low activity level, i.e., sitting.
• Occasional standing/walking/movement required.

Disclaimer:  The above information indicates the general nature and level of work performed by employees within this classification. It is not a comprehensive inventory of duties and/or responsibilities associated with this position.  Generally, each job function is considered essential to this position and any incumbent must be capable of performing them.