Payroll & Accounting Specialist

Why Join Us?

At AAAWA, a non-profit organization dedicated to helping aging individuals remain in the comfort of their own homes, we are committed to providing high-quality care that promotes independence, dignity, and well-being. As a member of our team, you'll play an integral role in enhancing the lives of seniors and individuals with special needs, supporting them to live safely and comfortably at home.

We value our employees and offer a supportive, team-oriented environment where you can grow professionally. Benefits include:

• Affordable Insurance: Health insurance available for full-time employees. 
• Paid Training: Get paid while attending mandatory training sessions that will help you succeed and advance in your role.
• Benefits: Receive Employer match for your retirement account. 
• Paid Time Off  & Holidays: Generous PTO package in addition to 9 paid holidays annually.

Join us in making a difference and be part of an organization that truly cares about both its clients and its employees.

Job Title: PAYROLL & ACCOUNTING SPECIALIST

Location: Fort Smith
Department: Human Resources & Finance
Reports To: Director of Human Resources
Employment Type: Full-Time; Salaried position

Position Summary:

We are seeking a compassionate and dedicated Payroll & Accounting Specialist to oversee payroll administration and accounts payable functions for the Agency while ensuring compliance with federal, state, and local regulations, as well as company policies. This role is responsible for maintaining the confidentiality of sensitive employee and financial information, ensuring timely and accurate payroll processing, invoice management, vendor payments, and supporting overall financial operations.

Key Responsibilities:

• Payroll Administration: Oversee full-cycle bi-weekly payroll processing for all employees, ensuring accuracy in any employee changes, paycheck issuance, and compliance with all state, federal, and local regulations. Maintains confidentiality and integrity of all payroll data.  
• Compliance  & Year-End Reporting: Manage garnishments, child support orders, and tax levies, ensuring proper set up and deductions are made. Completes all year-end tasks such as W-2 and 1095-C verification and mailing, staying current with all tax and wage laws.  
• Employee Payroll Support: Coordinate closely with the Human Resources Department to ensure payroll accurately reflects employee benefit elections, deductions, compensation updates, and status changes in accordance with Agency policies and regulatory requirements.
• Accounts Payable Administration: Serve as the primary point of contact for all Accounts Payable functions, including processing invoices for payment, reviewing documentation for completeness and approvals, and ensuring timely and accurate payments for goods and services necessary for Agency operations.
• Invoice Processing & Expense Management: Review, assemble, input, and monitor credit card statements, employee expense records, and incoming invoices to verify proper coding, authorization, and supporting documentation prior to payment processing.
• Vendor Relations: Maintain positive working relationships with Agency vendors by responding to inquiries, resolving discrepancies, and ensuring vendor accounts remain accurate and current.
• Financial Reporting & Reconciliation: Assist in generating financial reports and schedules and support the CFO with month-end close procedures and related accounting tasks. Ensure all expense accounts are coded accurately, and financial records are properly maintained.
• Interdepartmental Coordination: Collaborate with other departments to obtain approvals and verify appropriate expenses while supporting efficient financial and operational processes across the Agency.
• Professional Conduct: Maintain a positive, professional attitude and project a caring image. Wear company-issued ID at all times while on duty.
• Other Duties: Perform additional duties as assigned to support departmental operations and organizational objectives.

Area Agency on Aging of Western Arkansas, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

• Bachelor’s degree in Accounting, Human Resources, or related field strongly preferred.
• Two (2) years payroll or related field experience required.
• Experience with Paylocity and/or Multiview or similar systems strongly preferred. 
• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Proficient computer skills, including MS Word and Excel. 
• Ability to interact and communicate with all levels of employees throughout the organization. 
• Discreet, able to handle confidential and proprietary information appropriately. High level of integrity. 
• Must pass required background checks and drug screening.