Payroll Analyst

The Payroll Analyst is responsible for ensuring accurate and timely processing of payroll, maintaining compliance with applicable laws and regulations, and supporting payroll-related reporting and analysis. This role partners closely with HR, Finance, and external vendors to resolve payroll issues and improve processes.

• Process and review multi-state payrolls on a regular cycle (weekly, bi-weekly, for US and weekly and semi-monthly for Canada).

• Audit payroll data for accuracy, including earnings, deductions, taxes, and timekeeping inputs.

• Ensure compliance with federal, state, and local payroll tax regulations.

• Reconcile payroll reports, general ledger accounts, and benefit deductions.

• Investigate and resolve payroll discrepancies, employee inquiries, and system issues.

• Maintain and update employee payroll records in the HRIS/payroll system (e.g., UKG, Oracle, ADP).

• Prepare and analyze payroll reports for internal stakeholders, Finance, and auditors.

• Support year-end activities, including W-2 processing and audits.

• Assist with payroll system implementations, upgrades, and process improvements.

• Collaborate with HR on changes related to compensation, benefits, and employee status.

• Ensure proper documentation and adherence to internal controls and audit requirements.

• Processes payroll distribution, direct deposits, retroactive payments, voluntary payroll deductions, and identifies and researches exceptions

• Researches, analyzes, and resolves payroll related issues or questions from employees and other internal staff

• Receives and responds to pay related inquiries and collects emails from multiple locations that time sheets are ready to pull from time management system for processing

• Makes adjustments to amounts paid including overtime, vacation, sick, bonuses, garnishments, short-term disability; and maintains garnishments in payroll database

• Responds to queries from garnishment agencies and issues and records adjustments to pay related to previous errors or retroactive increases

• Compiles statistical reports, statements, and summaries related to pay and submits them to appropriate departments

• High school diploma or equivalent required
• Minimum of three to five (3-5) years of payroll processing experience. Experience with HR Information Management systems required: HR Cloud systems such as UKG (Pro & WFM), Oracle Fusion, Workday, or PeopleSoft preferred. 

• Experience in processing multi-state payrolls. Knowledge in payroll laws and understanding of federal, state, and local taxes.